Receptionist – Maternity Cover
Location: Weybridge
Salary: £26,000–£28,000 per annum
Hours: Full-time, 40 hours per week
Contract: Fixed-term maternity cover
About the Role
We are looking for a friendly, organised and professional Receptionist to join our team in Weybridge on a full-time maternity cover basis.
As the first point of contact for visitors and callers, you will play an important role in creating a welcoming and professional first impression of the company. Alongside managing the reception area and switchboard, you will provide a range of administrative and clerical support to help ensure the smooth day-to-day running of front-of-house operations.
This is a varied role that would suit someone with a positive attitude, excellent communication skills and the ability to manage a range of tasks while maintaining a high standard of customer service.
Key Responsibilities
-
Welcome and assist visitors in a friendly, courteous and professional manner.
-
Record visitor details and issue visitor badges in line with company security procedures.
-
Operate the SDX Index switchboard, directing incoming calls promptly and accurately.
-
Sort and distribute incoming post to the relevant departments.
-
Prepare and frank outgoing mail.
-
Organise parcel deliveries and liaise with courier services when required.
-
Ensure the main photocopier is stocked with paper, toner and staples, ordering consumables when necessary.
-
Send and receive faxes, ensuring documents are distributed appropriately.
-
Scan Proof of Delivery (POD) documents into the Document Management System.
-
Provide basic clerical and administrative support to the Purchase Ledger department.
-
Maintain and update the internal telephone directory.
-
Provide reception cover for the Senior Receptionist during holidays and other absences.
-
Undertake any other reasonable duties requested by Directors or Senior Managers.
About You
You will be a welcoming and approachable individual who takes pride in delivering a professional reception service. You'll be organised, reliable and comfortable balancing different responsibilities throughout the day.
We're looking for someone who can demonstrate:
-
An excellent telephone manner and strong communication skills.
-
A friendly, helpful and professional approach.
-
A smart appearance and positive attitude.
-
Flexibility and reliability, with the ability to adapt to changing priorities.
-
Basic IT skills, including familiarity with Microsoft Office.
-
Strong interpersonal skills and the ability to communicate confidently with people at all levels.
-
The ability to multitask and remain calm under pressure.
-
Good attention to detail and a commitment to maintaining confidentiality and discretion.
Experience & Qualifications
-
Previous experience in a receptionist, front-of-house or similar customer-facing administrative role is preferred.
-
Good working knowledge of Microsoft Office.
What We Offer
-
Salary of £26,000–£28,000 per annum.
-
Full-time hours of 40 hours per week.
-
A maternity cover opportunity within a professional and welcoming team.
If you're friendly, organised and enjoy being at the heart of a busy workplace, we'd love to hear from you
