Our client is seeking a highly organised, proactive and detail-focused Contracts Administrator to support their busy team. This is a varied role providing administrative and commercial support across live projects, ensuring documentation, compliance, ordering and client communication are managed accurately and efficiently.
This is a part time position working closely with the Senior Contracts Manager and wider Contracts team. You'll play a key role in keeping projects organised, compliant and moving forward, while acting as an increasingly important point of contact for clients and subcontractors.
The role offers genuine scope to develop your knowledge of contracts, commercial delivery and technical requirements, with training, mentoring and hands-on exposure to live projects provided.
Job Title: Contracts Administrator
Salary: £30,000 pro rata
Location: Surbiton, Surrey, with regular site visits across London and the South East
Hours: Part-time, 3 days per week
Key Responsibilities:
Provide administrative and commercial support across live projects, ensuring records and documentation remain accurate and up to date
Set up and maintain project files, ensuring all information is organised throughout the project lifecycle
Attend pre-start meetings, gather project information and follow up on outstanding actions
Prepare site boxes, including required documentation, safety materials and PPE
Prepare Construction Phase Plans, Health & Safety files and O&M manuals using available information and AI tools
Maintain accurate project filing and documentation to support compliance and accessibility
Manage project compliance, including registrations, licences, renewals and ISO 9001 requirements
Maintain subcontractor portals, H&S libraries, certifications and training records
Arrange subcontractor and departmental training and maintain relevant records
Place supplier and subcontractor orders and monitor order status
Prepare monthly hire reports and extensions, identifying potential overspends
Monitor outstanding site visit reports
Support labour sourcing and project resourcing requirements
Liaise with clients, subcontractors and internal teams, ensuring queries are followed up and responded to promptly
Organise department meetings, prepare minutes and distribute actions
Monitor office PPE, H&S signage and first aid stock
Follow up on actions and instructions from senior management, escalating outstanding matters where requiredSkills and Experience:
Previous administrative or contracts support experience, ideally within construction, roofing or a related industry
Highly organised with excellent time management and attention to detail
Strong written and verbal communication skills
Confident dealing with clients, subcontractors and colleagues
Good working knowledge of Microsoft Office, particularly Excel, Word and Outlook
Confident using AI tools such as Claude, or highly capable of learning new systems quickly
Proactive approach with the ability to anticipate requirements and take action without being prompted
Methodical approach to documentation, records and compliance
Ability to manage multiple live projects and competing priorities
Full and clean driving licence
Flexible and willing to develop knowledge of contracts, commercial processes and technical requirementsHuntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.
We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK
