Office Administrator – Job Description
Project Coordination
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Set up new projects on Construction Manager (project management system).
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Develop an understanding of each project, including site restrictions, scope of work, and project duration.
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Issue new supplier forms and accurately file all returned documentation.
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Support the purchasing process, including sourcing materials and labour.
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Obtain quotes from suppliers and ensure cost-effective purchasing decisions.
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Assist in maintaining labour logs via WhatsApp groups.
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Arrange weekly accommodation (e.g. hotels) for site supervisors.
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Prepare and issue Purchase Orders.
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Ensure all site documentation is accurate, compliant, and correctly filed within project records.
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Work closely with the Accounts Manager to resolve discrepancies and provide missing information.
Compliance (where experience allows)
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Maintain organised and up-to-date filing systems, both digital and physical.
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Develop working knowledge of the Fieldwire system.
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Gain an understanding of ISO 9001 requirements.
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Collaborate with the Compliance Manager to maintain and improve digital filing systems.
Office Management & Cross-Functional Support
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Act as the central point of contact for general office operations and ensure the smooth day-to-day running of the office.
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Manage employee onboarding and offboarding processes, including system access, documentation, and equipment.
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Provide support to colleagues across departments, contributing to overall business success.
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Carry out a variety of administrative tasks to ensure efficient office operations.
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Assist with the administration and coordination of office IT systems, including computers and telephones
