Our client a fast-paced, multinational service provider is looking for an Executive Assistant to join their expanding team at their head office in Birmingham.
This role focuses on providing comprehensive administrative support to the business and assisting in diary and office management tasks. Key responsibilities include PA/EA duties, maintaining data integrity across various platforms, coordinating meetings, organising events, and ensuring seamless communication with stakeholders. The role requires discretion in handling sensitive information too and offers opportunities to work closely with senior leadership.
If you thrive in a fast-paced environment, love solving problems, and want to be part of a company that values innovation and growth - this is your next career move.
What You’ll Be Doing
As part of our team, your role will include:
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Personal Assistant responsibilities for our MD & CEO
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Support with arranging and facilitating meetings including preparing agendas, distributing materials, and taking minutes as required (internal and external).
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Maintain and manage company mailing list (currently via Mailchimp) to ensure data is accurately held, regularly updated and maintained.
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Arrange domestic travel logistics, including train tickets, accommodations and transportation. As well as preparing detailed itineraries and travel packs for the Board and Directors as required.
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Assist in maintaining accurate company documentation and ensuring corporate presentations are up to date.
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Support with tender documentation and liaise with the Key Accounts team for submission requirements.
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Assist in the organisation of special events, conferences, and off-site meetings.
What You’ll Bring
We’re looking for someone who’s not just organised, but passionate about business support. You’ll need:
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Minimum 3 years’ experience as a Personal Assistant or Executive Assistant
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Previous administration experience in an office environment.
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Exceptional organisational and time-management skills.
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Strong written and verbal communication abilities.
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Proficiency in office software and calendar management tools.
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Discretion and confidentiality in handling sensitive information.
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Ability to work independently, prioritise tasks, and meet deadlines.
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Excellent interpersonal skills and a professional demeanour.
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Bachelor's degree or relevant certification is a plus.
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Ideal candidate will have previous experience in minute taking and database management.
If this sounds like the ideal role for you, please submit your application now
