Hours of work: 9am – 3pm Monday – Thursday and 9am – 1.30pm Fridays (26.5 hours per week)
The Purchasing team at B. Hepworth plays a vital role in keeping our production lines moving, our customers supported, and our supply chain running smoothly. We are now seeking a Part-Time Purchasing Administrator to provide reliable, accurate administrative support across ordering, supplier communication, stock control and documentation. This role is ideal for someone who enjoys structured work, takes pride in accuracy, and thrives in a fast-paced engineering environment.
JOB FUNCTIONS
• Provide day to day administrative support to the Purchasing team
• Raise and track purchase orders for office and shop floor requirements
• Liaise with suppliers and internal teams to ensure timely deliveries
• Monitor orders, update delivery information, and proactively highlight any issues or concerns
• Help resolve delivery and invoice queries with Warehouse and Accounts teams
• Track stock trends and support reporting on shortages, spend, and supplier performance
• Assist with weekly and monthly supplier KPI reporting
DUTIES INCLUDE:
Provide admin support to the purchasing team. Raising and progressing purchase orders from purchase requisitions for office and shop floor re quirements. Support warehouse team by resolving delivery issues. Support accounts team by resolving any invoice queries. Compile reports on stock shortages, overdue orders and spend level Identification of production shortages from system reports. Progressing orders direct with supplier to ensure delivery on time and in line with production re quirements Update delivery information on system, and report areas of concern to purchasing manager and senior production teams. Monitoring and reporting of increases or decreases in stock demand. Generate weekly and monthy reports on supplier kpis for purchasing manager. Communication with key suppliers on delivery, quality of goods or invoice issues. Identify any improvements to purchasing function and report to buyers / purchasing manager. Report production issues and to key production team members and purchasing team.
SKILLS/EXPERTISE:
• Well organized, confident working with data and reports
• Strong written and verbal communication skills, comfortable working with internal teams and suppliers
• Advanced Excel skills
• Ability to manage multiple priorities and meet deadlines
DESIRABLE:
• Experience in purchasing, procurement, or similar administrative role
• Working knowledge of SAP desirable, but training will be given.
• Understanding of purchasing and supply chain processes
• Knowledge of quality processes and procedure
BENEFITS:
• Overtime.
• Workplace Pension.
• 33 Days Holiday (includes Bank Holidays).
• Free on-site parking
• EAP (Employee Assistance Programme)
