Do you have excellent administrative and organisational skills?
Are you looking to develop a career in mental health?
We are looking for a proactive part-time Administrator to join the Oxfordshire Adult ADHD Service serve its patients to the best of its ability.
We are a small yet dedicated team in search of a new part-time Administrator. You will need:
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Robust organisational skills.
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A flexible "can-do" attitude.
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The ability to be self-motivated.
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Excellent interpersonal skills.
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Strong written and verbal communication.
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A big heart to keep you going on the more challenging days.
This is an opportunity for an experienced administrator to support a young service (established 2021) as it continues to develop and expand.
The service's operational hours are Monday to Friday 9am-5pm.
Precise working hours are flexible and can be negotiated, although the ability to work at least part of the day on a Monday and a Friday is an essential requirement.
Main administrator duties:
This role will involve:
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General administrative duties including typing letters, report writing, minute taking, and data recording/collection.
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Taking phone calls from patients and professionals within and outside of the Trust.
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Handling and processing general enquiries into the service.
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Entering and processing clinical information using a variety of software programs and electronic health record systems.
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Liaising with patients to book clinic appointments.
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Providing a reception services to visitors when needed.
Working for our organisation
Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible
Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”
Our values are: “Caring, safe and excellent”
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
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Excellent opportunities for career progression
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Access to tailored individual and Trust wide learning and development
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27 days annual leave, plus bank holidays, rising to 33 days with continuous service
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NHS Discount across a wide range of shops, restaurants and retailers
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Competitive pension scheme
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Lease car scheme
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Cycle to work scheme
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Employee Assistance Programme
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Mental Health First Aiders
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Staff accommodation (please note waiting lists may apply)
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Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Detailed job description and main responsibilities
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.
The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
Essential criteria
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Higher Education qualification (i.e. 'A' Level/NVQ III standard) or equivalent/previous experience in an Administration Assistant role.
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Experience of using Office computer programs including MS Teams, Excel, Word and Outlook
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Ability to manage and prioritise own workload
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Able to communicate with staff across all levels of the organisation
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Able to work as a team player
Desirable criteria
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Experience of working in a healthcare environment
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Working knowledge of email systems, RiO and CareNotes programmes
