Office Administrator

CV-Library • Chesterfield, Derbyshire • 1h ago

Office Administrator (Temp – Perm Potential) Salary: £13.74 to £16.81 per hour

The Opportunity

This is a great opportunity for an organised and versatile administrator to join a busy and growing passive fire protection business on a temporary basis, with the potential to become a permanent position for the right person. The company delivers fire door and passive fire works across multiple live projects and requires a confident, capable individual to help keep operations running smoothly from the office.

The Role

This is a hybrid role blending administration, scheduling, and project coordination. You will act as a central point of contact between the office and on-site teams, managing communications, coordinating subcontractors and suppliers, and keeping multiple project programmes on track. You will also be responsible for managing a small team of around two people, making prior supervisory or management experience an essential requirement for this position.

Key Responsibilities

Calling customers and managing day-to-day communications
Ordering materials and checking product certifications
Scheduling works programmes and managing door ordering
Invoicing clients and coordinating with subcontractors
Managing and coordinating schedules across multiple live projects
Liaising with subcontractors and suppliers to ensure timely delivery of materials and resources
Tracking project progress and flagging delays or issues to the relevant teams
Maintaining accurate records, documentation and filing systems
Assisting with resource planning and workload coordination
Acting as a central point of contact between the office and on-site teams
Managing and supporting a small team of approximately two people

What We're Looking For

Proven experience in an office administration or project coordination role
Prior management or supervisory experience — this is an essential requirement
Highly organised with the ability to juggle multiple tasks and deadlines
Strong communication skills, both written and verbal
Comfortable working in a fast-paced environment across multiple projects
Proficient with general office systems and able to pick up new processes quickly
Background within construction, fire protection or a trade-based environment is advantageous but not essential