Job Purpose
The Projects Administrator supports the efficient and compliant delivery of water industry projects by providing high-quality administrative, procurement, and coordination support. The role is responsible for maintaining accurate site documentation, assisting with the raising of purchase orders and obtaining supplier quotations, and ensuring robust record keeping across all project activities.
Acting as a key link between site teams and project delivery teams, the Projects Administrator helps ensure clear communication, effective tracking of plant hire and off-hire, and the smooth flow of information to support project timelines, cost control, and regulatory compliance.
Job Responsibilities
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Provide administrative support to project managers and delivery teams
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Maintain accurate, audit-ready project and site documentation (RAMS, permits, diaries, compliance)
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Manage document control including submissions, approvals, and revisions
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Raise purchase orders, obtain supplier quotations, and maintain procurement logs
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Support invoice reconciliation against POs and delivery records
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Coordinate plant and equipment hire, including tracking usage and off-hire
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Maintain project trackers covering costs, procurement, plant, and progress
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Act as a key link between site and project teams, coordinating communication, meetings, and logistics
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Support reporting on project status, risks, and performance
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Assist with health, safety, environmental compliance, and audits
Additional Information
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Occasional travel to project sites required
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Fast-paced environment managing multiple projects and priorities
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Flexibility required to meet deadlines and operational needs
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Regular interaction with internal teams and external stakeholders
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High standards of accuracy, confidentiality, and professionalism expected
Person Attributes
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Highly organised with strong attention to detail
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Proactive and self-motivated, able to manage competing priorities
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Strong communication skills across site and office teams
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Methodical approach with good problem-solving ability
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Commercial awareness with focus on cost control
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Reliable, adaptable, and a collaborative team player
Essential Qualifications & Experience
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GCSEs (or equivalent), including English and Maths
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Experience in an administrative or project support role
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Strong document control and record-keeping experience
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Experience with POs, supplier quotations, and procurement processes
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Proficient in Microsoft Office (Excel, Word, Outlook)
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Full UK driving licence
Desirable
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Experience in water, utilities, or construction sectors
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Familiarity with project delivery environments and systems (e.g. SAP, Oracle, CDEs)
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Knowledge of plant hire, cost control, and Health & Safety standards
