Facilities Administrator (12 Month FTC – Maternity Cover)
Ibrox, Glasgow (Hybrid Working)
£29,000
40 hours per week | Monday – Friday | 08:00 – 16:30
12 Month Fixed Term Contract (may lead to a permanent role for the right candidate)
A leading Facilities Management provider is currently recruiting for a Facilities Administrator to join their team on a 12-month fixed-term basis to cover maternity leave.
This is a hybrid role, combining working from home with time spent in the office based in Ibrox, Glasgow. The successful candidate will play a key role supporting the smooth running of facilities operations across a busy corporate environment.
This is a great opportunity for someone who enjoys administration, thrives in a fast-paced setting, and has previous experience working within facilities, maintenance, or a similar support function.
The Role
As Facilities Administrator, you will provide day-to-day support to the site-based facilities and technical teams, ensuring tasks are coordinated efficiently and documentation remains up to date.
Key Responsibilities
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Providing administrative support to the on-site facilities and maintenance teams
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Coordinating planned maintenance schedules and liaising with contractors
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Supporting compliance processes and maintaining accurate site documentation
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Assisting with document control and tracking site-related records
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Raising purchase orders, processing invoices, and completing data entry
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Supporting facilities reporting and assisting with project documentation
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Acting as a key point of contact for internal teams and stakeholders
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Ensuring communication is accurate, timely, and clearly recorded
What We’re Looking For
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Previous experience in a facilities, helpdesk, or administration role
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Strong organisational skills and excellent attention to detail
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Ability to manage multiple tasks and work to deadlines
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Confident communication skills and a professional approach
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Strong IT skills, particularly Microsoft Office (Word, Excel, Outlook)
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A proactive and flexible attitude with the ability to work independently
A driving licence would be beneficial due to potential future office relocation within Glasgow.
What’s On Offer
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Hybrid working (home and office based)
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Competitive salary that will increase after 12 weeks
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Supportive and professional working environment
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Access to employee benefits and reward schemes
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Opportunity to gain experience within a well-established FM organisation
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Training and development opportunities available
To apply, please send your CV or contact us for further information
