Project Administrator
Specialist Fintech Group , with offices in Rosebank, Johannesburg, is looking for a Project Administrator. This company has decades of experience and deep expertise in treasury and trade in financial and capital markets. Their purpose is to make global financial and capital markets smarter, simpler, and more accessible. They are looking for a passionate individual to complement and extend the team and help build their vision to revitalise the financial markets infrastructure.
Duties & Responsibilities
Role Overview:
- We are seeking a dynamic Project Administrator who will play a pivotal role in supporting our project teams by ensuring the seamless execution of project plans, proposals, and related documentation.
- The Project Administrator will form part of the Project Management Office (PMO) and report to the Head of PMO.
- The successful candidate will collaborate closely with Project Managers and various departments to maintain project momentum and facilitate efficient communication channels.
- The Project Administrator role requires a motivated self-starter that will contribute towards the successful delivery of the projects.
Role Objectives
Resource Coordination and Optimisation:
- Utilise PMO resource and project tools to coordinate internal resources effectively.
- Ensure accurate and up-to-date resource assignments.
- Implement best practices to optimise resource allocation across projects.
Project Planning and Progress Tracking:
- Contribute to the development of detailed project plans.
- Oversee and update project timelines using robust tracking mechanisms.
- Use verification techniques to manage changes in project scope, schedule, and costs.
Documentation and Reporting:
- Establish and maintain project files, ensuring comprehensive documentation.
- Employ appropriate systems, tools, and techniques to measure project performance.
- Prepare regular reports and escalate critical issues to management.
- Administer project budgets, including invoice and contract management.
- Collaborate with Project Managers on budget books, forecasting, and cost management.
Quality Assurance:
- Conduct thorough quality reviews to ensure project deliverables meet established standards.
- Oversee the establishment and maintenance of the project document library.
- Serve as the custodian of KeyedIn Projects, ensuring accurate and secure data management.
Technology and Tools:
- Set up and manage the document library (SharePoint) with source templates.
- Ensure proficiency in using project management tools and stay abreast of technological advancements.
Travel and Meeting Coordination:
- Assist in travel preparation and arrangements for project-related activities in conjunction with the Operations Department.
- Plan and coordinate meetings, including minute-taking, report preparation, and document archiving.
PMO Support:
- Support Project Managers with Change Requests, PMO forms, and document archiving.
- Assist with resource onboarding to ensure a smooth integration into project teams.
Desired Experience & Qualification
Qualifications and Skills:
- 3+ years’ experience in a similar role.
- Bachelor's degree in business administration, project management, or a related field.
- Strong organisational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Attention to detail and problem-solving skills.
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