Position based in Ballito area (KZN North Coast)
The HR and Compliance Officer is responsible for ensuring the organization adheres to legal
standards and in-house policies. This role involves overseeing all human resources activities,
ensuring compliance with labour laws, and maintaining internal policies to promote an ethical
workplace.
HR Responsibilities:
• Recruitment and Onboarding:
o Manage the full cycle of recruitment processes including job postings, candidate
screening, interviewing, and hiring.
o Conduct new employee orientations and ensure smooth onboarding processes.
• Employee Relations:
o Act as a point of contact for employee concerns and questions.
o Address and resolve employee relations issues in a timely and effective manner.
o Promote a positive work environment through effective employee engagement and
conflict resolution strategies.
o Track and manage all employee complaints and disciplinary actions.
• Payroll:
o Liaison to Third partyto facilitate payroll.
o Tracking of all leave for all employees.
o Calculation of employee overtime.
o Oversight of employee provident funds.
o Management of provident fund database.
o Managing Employee payroll and provident fund queries.
• Performance Management:
o Assist in the development and implementation of performance management
systems.
o Coordinate performance appraisal processes and provide support to managers in
delivering feedback
Compliance Responsibilities:
• Policy Development & Enforcement:
o Develop, implement, and maintain internal policies and procedures in compliance
with legal and regulatory requirements.
o Ensure all employees are informed of and understand the estate's policies and
procedures.
• Regulatory Compliance:
o Monitor changes in relevant laws and regulations and ensure the company policies
remain compliant.
o Conduct regular audits to ensure compliance with internal policies and external
regulations.
o Prepare and submit required compliance reports to regulatory bodies.
• Risk Management:
o Identify potential compliance risks and develop mitigation strategies.
o Conduct investigations into compliance violations and recommend corrective
actions.
• Record Keeping:
o Maintain comprehensive records of the house construction process, including
submission of plans, construction progress, and completion certificates.
o Monitor building processes to ensure they adhere to the stipulated timeframe,
seeking extensions from the General Manager if necessary.
o Generate invoices for building fees, deposits, etc., ensuring accuracy and timeliness.
o Maintain accurate records of all compliance-related activities, including inspections,
repairs, and correspondence with tenants/residents.
• Documentation & Reporting:
o Maintain accurate and organized records of all compliance activities including
inspections, and correspondence with tenants/residents.
o Provide regular reports to senior management on compliance status and issues.
o Welcome packs for new homeowners.
o Maintain a detailed tracking document of all fines or correspondence with non-
compliance related issues.
