We are seeking an experienced and highly organised Executive Assistant to support the President, Chief Executive Officer and wider senior leadership team of a leading UK professional membership organisation.
This is a varied and high-profile role offering the opportunity to work closely with senior executives, Board members, trustees and other key stakeholders. You will provide comprehensive executive and governance support, ensuring the smooth coordination of meetings, communications, travel arrangements and organisational activities.
Alongside day-to-day executive support, you will play an important role in coordinating senior-level meetings and supporting the organisation's flagship annual conference.
The successful candidate will be proactive, discreet and exceptionally organised, with the ability to manage competing priorities and maintain high standards of accuracy in a busy environment.
Key Responsibilities
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Executive Support: Provide comprehensive support to the CEO and President, including complex diary management, correspondence, meeting coordination and travel arrangements.
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Governance & Board Support: Coordinate Executive, Council and other governance meetings, preparing agendas, collating and distributing papers, and supporting the production of accurate minutes.
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Senior Stakeholder Liaison: Act as a key point of contact for senior leadership, Board members, trustees, colleagues and external stakeholders, ensuring professional and timely communication.
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Meeting & Administrative Coordination: Organise meetings, manage competing priorities, coordinate follow-up actions and support the effective delivery of organisational activities.
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Recruitment Administration: Coordinate officer recruitment processes, including applications, interviews, candidate communications and appointment arrangements.
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Conference & Events: Support the delivery of the annual flagship conference, including VIP guest arrangements, travel and accommodation, guest lists and detailed schedules for senior leadership.
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Operational Support: Assist with IT equipment and asset management, finance inbox enquiries, event merchandise and wider administrative requirements.
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Process Improvement: Identify opportunities to improve administrative and governance processes, making effective use of digital systems and AI-enabled tools.
About You
You will be an experienced Executive Assistant, Personal Assistant or senior administrator who is confident supporting senior leaders and managing a varied workload with professionalism and discretion.
You will ideally bring:
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Proven experience in an Executive Assistant, Personal Assistant, Governance Officer or comparable senior administrative role.
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Experience supporting senior executives, Boards, trustees, committees or other governing bodies.
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Strong organisational skills, with the ability to manage complex diaries, coordinate meetings and meet competing deadlines.
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Excellent written communication skills and experience preparing meeting agendas, papers and minutes.
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A high level of attention to detail, sound judgement and the ability to handle confidential information appropriately.
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Strong Microsoft Office skills and confidence using remote meeting platforms and cloud-based systems.
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A proactive approach to problem-solving and improving administrative processes.
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Flexibility to travel nationally and provide on-site support at key events when required.
Experience within a membership organisation, charity, professional association, healthcare organisation or not-for-profit environment would be advantageous. Familiarity with charity governance, trustee responsibilities and AI-enabled administrative tools would also be beneficial.
This is a full-time, permanent position offering hybrid working, with two days per week in a London office and three days working from home. Some national travel will be required, including attendance at the organisation's annual conference.
If you are highly organised, comfortable working with senior stakeholders and looking for a role where your contribution will make a real difference, we would welcome your application.
Starting salary - 40K - 42K plus benefits
Apply now for immediate consideration
