An excellent opportunity for an Administrative & Procurement Assistant to join a well-established company based in Birtley, Gateshead
Job Type: Full-Time, Permanent
Location: Gateshead, DH3
Salary: £28,000 per annum, depending on experience
Reports to: Finance Manager
About the Role:
The administrative and procurement assistant role is to provide effective administrative and procurement support to the business, ensuring that purchasing activities, project-related orders, supplier requirements, documentation and general office administration are managed accurately, efficiently and in accordance with company procedures.
Main Duties:
Administrative responsibilities
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Answer incoming telephone calls professionally and direct enquiries to the appropriate person or department.
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Scan, organise and archive delivery notes in accordance with company procedures.
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Regularly monitor outstanding certificates and follow up with relevant parties to ensure required documentation is received and maintained.
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Complete meter reading submissions accurately and within required deadlines.
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Manage stationery requirements and place orders to ensure adequate office supplies are maintained.
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Provide general administrative support to the wider team and assist with other office requirements as necessary.
Procurement Responsibilities
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Raise and process purchase orders for ongoing projects, ensuring orders accurately reflect project requirements and are raised within required timescales.
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Liaise with project teams to obtain the necessary information and approvals required to support purchasing activities.
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Process proforma invoices and online orders in accordance with company purchasing procedures.
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Regularly review outstanding purchase orders and proactively follow up with suppliers regarding overdue orders, supporting the timely delivery of goods and services to projects.
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Respond to and resolve purchase order queries, liaising with suppliers and internal departments as required.
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Manage PPE ordering, ensuring requirements are identified and orders are placed in a timely manner.
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Maintain appropriate purchasing records and ensure relevant documentation is complete and accurately recorded.
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Develop and maintain effective working relationships with suppliers and internal stakeholders to support the smooth running of procurement activities.
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Provide general procurement support to project teams and the wider business as required.
Candidate Requirements:
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Strong administrative, organisational and procurement skills.
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Good attention to detail and accuracy.
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Confident communication skills, both verbal and written.
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Professional telephone manner.
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Previous experience in a procurement, purchasing, procurement administration or similar role.
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Ability to communicate effectively with suppliers, project teams and internal colleagues.
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Proactive approach to chasing outstanding orders, deliveries and documentation.
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Ability to prioritise and manage multiple project and administrative tasks.
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Good computer literacy and ability to learn relevant purchasing and business systems.
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Reliable, methodical and organised approach to work.
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Ability to work independently and as part of a team.
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Ability to follow company processes and procedures consistently.
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Ability to work to deadlines and respond effectively to changing project requirements.
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Eligible to work permanently in the UK.
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Full driving licence
If you feel that you have the relative skills/attributes to fulfil this role then please apply now!
The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need
