Location: Outskirts of Godalming.
Company Benefits:
Key Responsibilities:
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Ensure all project documentation is correctly filed within the Project Directory, maintained accurately and updated to the latest revision.
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Manage the distribution of project documents and drawings, both electronically and in hard copy format, ensuring timely delivery to the relevant parties.
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Act as the main point of contact for all drawing and documentation-related queries.
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Maintain accurate records and ensure project information is recorded and retained within the company's Microsoft Dynamics CRM project management system.
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Prepare Site Files ahead of project commencement, including drawings, Health & Safety documentation and site signage.
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Archive completed projects and historical documentation in line with company procedures
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Support project teams with document management and document control activities throughout the project lifecycle.
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Collect project information and compile comprehensive Operation & Maintenance (O&M) Manuals for client handover.
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Assist the wider Head Office team with administrative and office support duties as required.
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Ensure document control procedures are consistently followed, and information remains accurate, accessible and up to date.
Experience and Skills Requirements
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Previous experience working as an Administrator or within a document management role.
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Experience within the construction, refurbishment, building or related sectors.
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Strong organisational skills with exceptional attention to detail.
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Excellent written and verbal communication skills.
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Proficient in Microsoft Office applications, particularly Word, Excel, PowerPoint and Outlook.
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Strong working knowledge of SharePoint and electronic document management systems.
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Previous experience using Microsoft Dynamics CRM or similar project management software would be advantageous.
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Ability to work effectively both independently and as part of a team.
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Own transport is required.
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Strong administrative and organisational abilities with the capability to prioritise workloads effectively
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Comfortable working within a fast-paced office environment
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Strong IT literacy and confidence learning and using new systems
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A proactive, professional and reliable approach to work
If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted
