Personal Assistant - Office based in Ruislip 5 days.
About the Role
We are seeking a highly organised and proactive Personal Assistant to provide comprehensive support to senior leadership within a successful privately owned business. This is a varied and fast-paced role that requires excellent organisational skills, discretion, and the ability to manage a broad range of administrative, operational, and personal support responsibilities.
The successful candidate will play a key role in ensuring the smooth running of day-to-day activities, acting as a trusted point of contact and supporting multiple projects across the organisation.
Key Responsibilities
Organisation & Time Management
Manage complex diaries, appointments, and schedules.
Coordinate and prioritise multiple tasks and deadlines.
Track key dates, meetings, actions, and deliverables.
Anticipate requirements and proactively resolve issues. Business & Operational Support
Prepare meeting agendas, minutes, and action trackers.
Conduct research and compile information to support decision-making.
Assist with project coordination and administrative tasks across various business functions.
Liaise with external stakeholders, suppliers, consultants, and professional advisers. Administrative Support
Organise travel arrangements, accommodation, and transport.
Prepare and maintain documents, reports, presentations, and filing systems.
Manage incoming correspondence, calls, and emails professionally.
Support the efficient operation of office facilities and administrative processes. Personal Assistance
Provide support with personal administration and appointments.
Assist with the management and reconciliation of expenses, invoices, and related documentation.
Undertake ad hoc tasks and errands as required.
Handle sensitive information with the utmost confidentiality. Communication & Relationship Management
Act as a key point of contact on behalf of senior leadership.
Build and maintain strong relationships with internal and external stakeholders.
Communicate effectively and professionally at all levels. About You
You will be a highly organised and adaptable professional who thrives in a busy environment and enjoys managing a varied workload.
Skills & Experience
Previous experience as a Personal Assistant / Executive Assistant
Exceptional organisational skills and attention to detail.
Strong verbal and written communication skills.
Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Ability to manage confidential and sensitive information with discretion.
Flexible, proactive, and capable of working independently.
Degree educated is advantageous but not essential. What’s on Offer?
A diverse and rewarding role supporting senior leadership.
Exposure to a broad range of business activities and projects.
A professional and collaborative working environment.
Opportunities to develop your skills and make a meaningful contribution to the organisation. If you are a motivated, resourceful, and dependable individual looking for a varied Personal Assistant role, we would be delighted to hear from you
