Job Title: Technical Administrator
Role Overview
The Technical Administrator provides essential administrative and technical support to the project team, ensuring the efficient coordination, documentation, and tracking of project activities. The role requires strong organisational skills, attention to detail, and the ability to manage multiple systems and data sources within a fast-paced environment.
Key Responsibilities
Maintain and update project spreadsheets, trackers, and databases to ensure accurate and up-to-date information is available at all times
Manage and monitor interactive mail logs, ensuring timely responses and appropriate escalation where required
Prepare, organise, and manage documentation in line with project and client requirements, including handling National Highways documentation and related compliance records
Support the Project Coordinator with day-to-day administrative and coordination tasks
Assist with the submission and tracking of permits, including Temporary Traffic Regulation Orders (TTROs) and other road space applications
Liaise with internal teams, local authorities, and external stakeholders to obtain required information and ensure smooth project delivery
Monitor deadlines and ensure key milestones and submissions are met
Ensure document control processes are followed, including version control and audit trails
Generate reports and summaries for project updates and stakeholder communication
Identify and implement improvements to administrative processes and workflowsTechnical / Professional Requirements
Strong IT skills, including proficiency in Microsoft Office (particularly Excel for data management and reporting)
Experience working with document management systems and shared platforms
Understanding of highways or local authority processes (desirable)
Knowledge of road space management and permitting systems, including TTROs (desirable but not essential)
Ability to quickly learn new software systems and internal processes
High level of accuracy and attention to detail when handling data and documentationSkills and Competencies
Excellent organisational and time management skills
Strong communication skills, both written and verbal
Ability to prioritise workload and manage multiple tasks simultaneously
Proactive approach with the ability to use initiative
Problem-solving mindset with a focus on efficiency
Ability to work independently as well as collaboratively within a small team
Adaptability in a fast-paced and evolving project environmentExperience
Previous experience in an administrative or technical support role
Experience within highways, construction or local authority environments (preferred but not essential)Personal Attributes
Reliable, professional, and detail-oriented
Quick learner with a positive attitude
Comfortable working under pressure and to tight deadlines
Team-oriented with a willingness to support colleagues
Flexible and adaptable to changing project needs Working hours are 8:30 AM to 4:30 PM (office based)
We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status
