Apex Resources Limited are on the lookout for an Admin Assistant in Dartford, DA1
Role description below:
BUSINESS SUPPORT ADMINISTRATIVE ROLE
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Positive and friendly individual required with good level of communication, our business is based on good relationships with our clients
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Working from Office preferred full time as trying to build a team and a happy environment / working culture, not just an empty office
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Temp to Perm, 20 hours per week (Mon-Fri) with a view to increasing potentially if required
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Can be flexible with School Holidays for the right person in terms of hours and office working
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Training can be made available to support growth into a business looking to expand
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If someone is capable of more than the role, then we can produce a long-term training plan once permanent
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Office & Operational Management
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Oversee the day-to-day running of the office and administrative functions, purchasing anything to ensure the office can run smoothly
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Ensure consistent processes across projects for documentation, reporting and communication - setting up job folders and ensuring all documentation is saved consistently and accurately, this will include chasing sites and site managers
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Uploading documents to portals for clients when required
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Support mobilisation of new projects (set-up of systems, documentation, trackers and reporting structures).
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Where you feel processes are duplicated, identify, report it and implement improvements to streamline workflows and reduce inefficiencies.
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Commercial & Project Support
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Log in all new enquiries and keeping a track of items such as client, dates issued and received, win success rate etc.
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Assist with project cost reporting and margin tracking. Inputting values into Excel
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Submitting receipts and invoices to Dext for reporting by the Accountant) and logging invoices and receipts to keep a record of payment date.
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Support preparation of monthly CVRs (Cost Value Reconciliations)
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Produce Purchase Orders for suppliers and subcontractors
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Monitor overhead spend and office-related budgets.
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Keep a record of any orders placed directly by the Operations Manager and Site Managers. I.e. Concrete Volumes etc in pours.
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Support procurement administration and supplier onboarding processes.
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Complete Client PQQ for becoming part of their supply chain
Ongoing work for the right candidate.
Contract Rate: £16-£18 per hour DOE
If you are interested and available, please apply and call the office on (phone number removed) and ask for Raluca
