Are you looking to gain further administrative career experience in a fast paced health care setting?
We are looking to recruit a part time Team Administrator, on a fixed term basis for a year to provide a highly valued service to the clinical team in South Oxfordshire Child and Adolescent Mental Health Services (CAMHS).
This is a varied and fast paced opportunity, and you will play a vital role within the team, being first point of contact for our patients. You will also work closely with our Team to provide administrative help for the clinicians. This is an excellent opportunity for someone who is looking to further their career in health care and develop their admin skills further.
We are a team who support Children and Young People & their families with moderate to severe mental health presentations. We are a multi-disciplinary team who rely upon robust administrative support to run a safe and caring service to the families of Oxfordshire.
We are looking for someone who has excellent written and verbal communication skills, attention to detail, along with effective IT skills, a good standard of administrative skills and ability to manage competing priorities within a busy team setting.
Main administrator duties:
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Managing an admin inbox, including formatting letters, helping clinicians with administrative tasks etc
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Managing consultant diary's, as well as helping with administrative tasks for them and managing a spreadsheet
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Referrals management, including use of spreadsheets
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Answering telephone and responding to emails from parents/carers and professionals from external inbox
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Helping with up keep of the building such as IT equipment, reporting of jobs, stationary etc
Working for our organisation
Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible
Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”
Our values are: “Caring, safe and excellent”
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
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Excellent opportunities for career progression
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Access to tailored individual and Trust wide learning and development
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27 days annual leave, plus bank holidays, rising to 33 days with continuous service
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NHS Discount across a wide range of shops, restaurants and retailers
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Competitive pension scheme
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Lease car scheme
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Cycle to work scheme
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Employee Assistance Programme
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Mental Health First Aiders
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Staff accommodation (please note waiting lists may apply)
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Staff networking and support groups hosted by our Equality, Diversity & Inclusion tea
Detailed job description and main responsibilities
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.
The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
Essential criteria
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Higher Education qualification (i.e. A-Level/NVQ 3 standard) or extensive equivalent/previous experience in an Administration role
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GCSE English and Maths
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Good all-round IT knowledge
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Relevant experience of working in an fast paced office environment as an administrator
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Able to manage own workload
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Able to work independently and with limited supervision
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Able to work effectively under pressure/cope with distractions
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Proficient with MS-Office, in particular Excel, Word, Outlook, Teams
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Ability to deal with the public in a polite and professional manner
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Able to communicate with staff at all levels of the Trust and outside agencies in a confident and effective manner
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Team player with ability to plan and organise work within the admin team to meet particular service needs
Desirable criteria
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Understanding of Data Protection Act
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Relevant experience of working in a supervisory role.
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Data analysis and interpretation skills
