Job PurposeThe Office Administrator will provide efficient and reliable administrative support to the business, ensuring smooth day-to-day office operations and supporting project, site, and management teams within a construction environment.
Key ResponsibilitiesGeneral Office Administration
Provide day-to-day administrative support to management and site teams
Answer and direct telephone calls and manage general email inboxes
Maintain organised filing systems (electronic and paper‑based)
Manage post, couriers, stationery, and office supplies
Construction & Project Support
Maintain project documentation, including contracts, drawings, and correspondence
Support site teams with document control and administration
Assist with purchase orders, delivery notes, and invoice processing
Liaise with suppliers, subcontractors, and clients as required
Finance & Commercial Support (as applicable)
Assist with timesheets, expenses, and payroll information
Log and track invoices for approval
Support basic cost tracking and reporting
Maintain records for plant, equipment, and hire agreementsHealth & Safety & Compliance Support
Assist with maintaining health & safety records, inductions, and training logs
Support administration of site inductions and subcontractor documentation
File and manage RAMS and insurance documentation
Ensure compliance documentation is up-to-date and easily accessible
Skills & Competencies
Essential
Strong organisational and administrative skills
Excellent attention to detail and accuracy
Proficient in Microsoft Office (Word, Excel, Outlook)
Good written and verbal communication skills
Ability to manage multiple tasks and work to deadlines
Desirable
Previous experience in a construction or engineering environment
Experience with document control or project administration
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
