Job Title: Administrator – Train Presentation/Train Cleaning
Location: York (site-based, no remote working)
Hourly Pay Rate:
£18.82 per hour - 35 hours per week - Monday–Friday, 9:00am–4:00pm
9-month maternity cover contract
Be the Organised Backbone of a Fast-Paced Rail Team
Are you highly organised, detail-driven, and confident handling sensitive information in a busy operational environment? This is an excellent opportunity to step into a pivotal role supporting a key rail operation team, where no two days are the same.
The Role & About You
As a Train Presentation Team Administrator, you’ll play a central role in supporting the Train Presentation and Engineering teams with a wide range of administrative and coordination duties. This is a varied, fast-paced position where strong organisation, attention to detail, and the ability to manage changing priorities are essential.
Your responsibilities will include providing day-to-day administrative support, organising meetings, preparing documents, and taking clear, accurate notes, including during sensitive people case meetings such as disciplinaries, dismissals, and accidents. You will act as a technology asset coordinator, managing equipment orders, setup, and distribution, while also overseeing uniform and PPE ordering, returns, and budget tracking. The role also involves raising purchase orders, processing financial transactions, liaising with suppliers to manage pricing and deliveries, and coordinating travel arrangements including rail, hotels, flights, and taxis.
Alongside this, you will manage hire vehicles and ensure all documentation is compliant, produce reports and team communications, and run employee reward and recognition initiatives. Handling personal data responsibly and maintaining compliance with GDPR is a key part of the role, as is contributing to a safe working environment in line with health and safety procedures.
You will thrive in a busy, reactive environment and be confident working independently, using your own initiative to keep operations running smoothly. Strong written and verbal communication skills are essential, as is the confidence to speak up and engage with stakeholders at all levels. You will be highly organised, able to juggle multiple priorities without losing attention to detail, and capable of handling sensitive and sometimes challenging information with professionalism, resilience, and integrity. Solid IT skills, particularly in Microsoft Word and Excel, are required, along with the ability to produce accurate documentation and clear, concise notes.
The Company
Northern is one of the UK’s leading train operators, connecting millions of passengers across the North of England. This role sits within a vital operational team ensuring trains are presented to the highest standards, contributing to a safe and reliable service.
Next Steps
Interviews are taking place on a rolling basis, with a flexible start date available.
To apply, please click “Apply” or send your CV directly to:
Once your application is submitted, it shall be reviewed, if suitable then contact will be made of an initial telephone conversation before proceeding to record a short pre-recorded video interview.
Ganymede is committed to creating a diverse workforce and is an equal opportunities employer. We welcome applications from all suitably qualified persons regardless of age, disability, gender, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation
