Rubicon Consulting is currently recruiting for Commercial Site Administrator on a 18 Month Contract, based in Hartlepool
Role Summary
We are excited to welcome a new colleague to join our Offshore Wind Farm project as a Commercial Site Administrator. In this role, you will play a key part in supporting the financial, commercial, and administrative activities of a large-scale offshore wind construction site. Working closely with the Site Management team and cross-functional partners, you will help ensure accurate commercial reporting, effective invoice and contract handling, and full compliance with standards for quality, transparency, and operational excellence.
This role is on-site at the project location as part of an empowered, collaborative team that values ownership, proactive problem solving, and continuous improvement.
How you will make an Impact
Commercial & Financial Administration
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Maintain accurate and up-to-date trackers for Purchase Orders (POs), commitments, forecasts, and actuals.
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Manage incoming invoices and support the end-to-end invoice lifecycle, ensuring compliance with internal processes and approvals.
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Maintain commercial documentation, PO status, cost tracking, and site level commercial records.
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Serve as the primary point of contact for subcontractor invoice inquiries and payment-status information.
Site & Project Coordination
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Support the site and construction teams with commercial insights, documentation control, and financial updates.
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Collaborate with Procurement, Accounts Payable, and other operational teams to ensure aligned execution.
Requirements
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Proven experience in commercial administration within a project or site‑based environment.
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Strong proficiency in Microsoft Excel and SAP experience is highly advantageous.
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Ability to manage and analyse large volumes of commercial data with a high level of accuracy, organisation, and attention to detail.
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A proactive mindset with the ability to take ownership and drive results independently.
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Strong communication skills and the confidence to challenge, collaborate, and support a multi-disciplinary site team.
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A commitment to continuous improvement and willingness to support standardised processes and digital tools.
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Passion for renewable energy and sustainability.
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Willingness to work on-site at the Offshore Construction Project office as part of a dynamic, global environment.
Our Company
Rubicon Consulting is a Talent management consultancy which helps you to optimise business performance and competitive advantage by choosing the right people first time
