About the Role
An exciting opportunity has arisen for a Commercial Assistant to join a busy and fast-paced Commercial team. This role is ideal for someone with strong administrative skills who thrives in a detail-oriented environment and enjoys supporting financial and operational processes.
You will provide efficient, professional, and customer-focused administrative support, with a particular emphasis on subcontractor and supplier payments, documentation, and coordination across the department.
Key Responsibilities
Commercial & Financial Administration
-
Set up and manage supplier and subcontractor accounts, ensuring all documentation is complete and up to date
-
Issue and maintain framework agreements and ensure compliance with company policies
-
Raise purchase orders and process invoices and payment applications
-
Support payment runs, including subcontractor payments and issuing payment certificates
-
Assist with managing service bills, supplier queries, and finance-related matters (e.g. VAT queries, refunds)
-
Handle sales extras, including costing, ordering, and liaising with subcontractors
-
Support retention releases and bought ledger activities where required
Coordination & Support
-
Work closely with Surveyors and internal teams to ensure timely payments and smooth site operations
-
Maintain accurate records, databases, and documentation with a high level of attention to detail
-
Provide administrative support for meetings, reports, and board papers
-
Assist with onboarding new team members and maintaining departmental systems
Communication & Organisation
-
Act as a key point of contact for internal and external queries via phone and email
-
Build and maintain strong working relationships with suppliers, subcontractors, and colleagues
-
Manage departmental calendars, meeting schedules, and office coordination tasks
-
Handle incoming correspondence, deliveries, and general office administration
Skills & Experience
-
Previous experience in an administrative or organisational role (ideally within Commercial, Finance, or Construction)
-
Strong IT skills, including Microsoft Word, Excel, and Outlook (experience with COINS or similar systems is advantageous)
-
Ability to work in a fast-paced, deadline-driven environment
-
Excellent organisational skills with the ability to multitask and prioritise workload
-
High attention to detail and accuracy in documentation
-
Strong communication and teamwork skills
-
Proactive, reliable, and motivated approach to work
-
Full UK driving licence preferred
About You
You are a highly organised and detail-focused individual who enjoys supporting a team and ensuring processes run smoothly. You are comfortable handling multiple tasks, communicating with a range of stakeholders, and working under pressure to meet deadlines.
What’s on Offer
-
Competitive salary of £35,000
-
Opportunity to work within a supportive and collaborative team
-
Exposure to a dynamic commercial environment with opportunities to develop your skills
