Projects Coordinator / Administrator:
Location: East Midlands (office-based, with occasional site travel)
We’re working with a well-established contractor in the UK water sector, looking to appoint a Projects Administrator to support delivery across a range of clean and wastewater projects.
This role will suit someone with strong organisational skills and experience in project or site-based administration, ideally within construction, utilities, or infrastructure environments.
The Role:
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Provide administrative support to project managers and delivery teams
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Maintain accurate project records, ensuring documentation is organised and audit-ready
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Manage site documentation including RAMS, permits, and compliance records
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Track document submissions, approvals, and revisions (document control)
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Raise purchase orders and assist with supplier quotations
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Maintain procurement logs and support invoice reconciliation
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Coordinate plant and equipment hire, including tracking usage and off-hire
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Ensure accurate records of plant hire periods and costs
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Act as a key link between site teams and office-based delivery teams
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Maintain project trackers covering costs, procurement, and progress
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Support reporting on project performance, risks, and status
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Assist with H&S documentation and compliance processes
Requirements:
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Previous experience in an administrative or project support role
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Strong organisational skills with excellent attention to detail
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Experience maintaining records, documentation, and trackers
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Exposure to purchase orders, procurement, or supplier coordination
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Confident communicator, able to liaise with site and office teams
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Ability to manage multiple tasks in a fast-paced environment
Qualifications:
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GCSEs (or equivalent) including Maths and English
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Full UK Driving Licence
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Proficient in Microsoft Office (Excel, Word, Outlook)
Desirable:
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Experience within water, utilities, construction, or engineering sectors
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Familiarity with procurement systems (SAP, Oracle, Coins, etc.)
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Experience with document control systems / CDEs
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Knowledge of plant hire processes and cost tracking
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Basic understanding of project delivery and commercial processes
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CSCS / IOSH or similar H&S awareness
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Business Administration qualification (NVQ Level 2/3 or equivalent)
If interested to hear further, please apply online and a member of the team will be in touch
