Job Description
My client is a leading Facilities company looking for an experienced administrator. You will have knowledge of working within a Facilities environment and be able to hit the ground running.
Temp - Perm opportunity
Monday to Friday 8am - 5pm
Essentials
- Must have experience working in a Building Maintenance company or Facilities industry
Duties:
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Identification of the most appropriate solution to the client request within the contractual process.
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Receiving work orders in from central helpdesk to progress work
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Raise PO’s for subcontractors and follow the appropriate approval process to carry out work
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Prepare and send out requests for quotations to subcontractors
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Instruct, schedule and coordinate subcontractor visits to site
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Actively manage incoming task queue
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Actively carry out task management
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Triage incoming tasks to define billable and non-billable work
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Carry out Goods Receipt Note process as required
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Preparation, download and circulation of management reports as and when require
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Raising PO and invoices
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Production of valuations and presentation of results
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Quote logging and processing
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Collating timesheets from engineers, chasing and checking quality of data
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Contract set-up (PPM / System support)
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Application billing preparation
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that they are processed for payment correctly according to the contract terms, specification and schedule of rates
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Responsible for all quotations and estimates – ensuring that they are processed for payment correctly according to the contract terms, specification and schedule of rate
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Chasing and escalation within the regions all SLA & KPI breaches
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Co-ordination of Site Audits
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Co-ordinate monthly meetings and reviews generally
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PPM & Reactive Works Reporting
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Liaising with regional team over client requirements for scheduling ad-hoc works
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Collation of stats for invoicing (reactive and ppm’s)
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Validation of all reactive charges submitted by the regional teams
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Valuation of all quotations/estimates submitted by the regional teams
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Assisting colleagues with the team where necessary
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Co-ordinate Audits on behalf of Regional Managers
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Co-ordinate monthly meetings and reviews generally
