Events Administrator
Location: London
Hours: Full-time, 35 hours per week
Contract: Temporary to Permanent (initial six-month contract)
Pay: £16.00 per hour
Working Pattern: Hybrid – 3 days in the office, 2 days remote
Interviews: 18 March via Microsoft Teams
We’re looking for a highly organised and proactive Events Administrator to join our Professional Standards Department and support the Events Manager and the wider Events Team.
This is a great opportunity to play a key role in helping our events run smoothly, whether they’re online or in person. You’ll be involved in all stages of event delivery – from planning and preparation to on-the-day coordination – ensuring everything runs without a hitch.
Key Responsibilities
Provide administrative support to the Events Manager across all areas of event coordination
Be the first point of contact for event enquiries, responding quickly and professionally
Manage event communications, including sending speaker invitations, confirmations, and reminders
Monitor email inboxes, respond to queries, and keep records up to date
Process delegate and speaker registrations, payments, and refunds using our database
Prepare and send marketing communications and promotional emails
Promote events through social media channels
Prepare event materials such as badges, delegate packs, course materials, and attendance lists
Attend in-person events to provide on-site support to delegates, speakers, organisers, and committee members
Compile reports from event data and provide summaries as needed
Support committees and clinical organisers with administrative tasks related to events
Create and update event webpages, keeping content clear and current
Support online events, including managing cameras, microphones, and technical setup
Run pre-event technical checks with speakers to ensure everything works smoothly
Provide technical support to attendees to help them access and participate in online eventsAbout You You’ll be confident juggling multiple tasks, with a professional and calm approach. You communicate well with a range of stakeholders, and you pay close attention to detail. We’re looking for someone who has:
Experience in administration or events coordination
Strong IT skills, including databases, email marketing, and social media
A flexible, proactive, and team-focused approach
Familiarity with virtual platforms like Zoom or Microsoft Teams (desirable)If this sounds like you, submit your CV today. Interviews will be held via Microsoft Teams on 18 March
