Senior Administrator - Oxford
An award-winning, national multidisciplinary construction consultancy are seeking a Senior Administrator to join their busy Oxford office, supporting the wider practice with a variety of responsibilities
The Senior Administrator Role & Responsibilities
As the Senior Administrator, you will be expected to:
Provide high-quality administrative support including photocopying, scanning, filing, stationery and supply ordering, and travel arrangements.
Prepare, format and check documentation using Microsoft Office, ensuring brand, client and framework compliance.
Arrange and coordinate meetings, prepare agendas and minutes, track actions, and manage conference room bookings and refreshments.
Manage Outlook calendars, including site access arrangements.
Maintain accurate records in line with retention policies, supporting vetting, supply chain processes, audits, invoices, purchase orders, timesheets, expenses and database updates.
Support reception duties, including answering calls, managing mailboxes and handling post.
Maintain and update the CRM, ensuring accurate client data and compiling marketing contact lists.
Support client engagement through organising campaigns, networking and events.
Contribute to marketing content including blogs, project profiles, CVs, social media and other promotional materials.
Actively participate in team meetings, training and continuous improvement initiatives.
Support compliance with ISO standards and accreditations.
Assist with document control using BIM360.
Operate the Practice Management system 'Manager', including invoicing and supporting monthly financial reportingSenior Administrator Skills Required
GCSE Math and English Grade C+ (preferred)
Previous construction experience
Proficient in Microsoft Office ( Outlook, Excel, Word, Powerpoint)
InDesign experience advantageous
Extremely organised
Timekeeping abilitiesIn Return?
Salary: £28,000-£35,000
Flexible working arrangements, including remote working options.
25 days annual leave plus bank holidays, with additional leave over the festive period.
Competitive salary with regular market benchmarking and reviews.
Employer pension contribution.
Health cash plan.
Support for professional memberships and ongoing training.
Structured development, mentoring and internal coaching.
Family-friendly employment policies.
Cycle to Work scheme.
On-site parking at regional offices.
Season ticket loan where applicable.
Death in service cover.
Early finish incentives linked to company performance.
Paid volunteering leave (up to two days per year).
Health and mental wellbeing initiatives.
Employee referral programme.
Regular team and social events fully funded by the business.If you are a Senior Administrator in Oxford looking for a new role, please contact Megan Cole at Brandon James.
REF: 21488MC
