We are seeking a proactive and highly organized Office Assistant / PA to join a global Corporate Legal department based in Paddington, Central London. This is a 12-month initial contract (with potential for extension) providing vital support to a dynamic legal team and coordinating with international business units.
Whether you are an experienced PA or an administrative professional looking to transition into a legal environment, this role offers a diverse workload and the chance to work at the heart of a major corporate office.
The Role
Location: Paddington, Central London (Office-based)
Contract: 12 Months (Initial assignment)
Hours: Full-time (37.5 hours) or Part-time (4 days/30 hours)
Schedule: 9:00 AM - 5:00 PM (with some flexibility required)
Compensation: £16 - £20 per hour (PAYE)
Key Responsibilities
As the primary administrative engine for the legal team, your duties will include:
Executive Support: Managing complex diaries, scheduling global meetings, and arranging international travel.
Legal Operations: Assisting with matter administration, tracking legal spend, and managing vendor invoices.
General Administration: Handling correspondence, rerouting calls, and maintaining document management systems.
HR & Compliance Support: Maintaining holiday/sickness records, inputting payroll data, and supporting compliance administration.
Systems & Training: Acting as a super-user for Microsoft Office, Ariba, and Concur; training staff on systems as required.
Facilities Coordination: Liaising with IT for fault reporting and providing general support/cover for other office staff.
What We're Looking For
The ideal candidate is a "hands-on" professional who thrives in a fast-paced environment and can represent the team with a polite, professional manner.
Critical Skills:
Self-Starter: Ability to work on your own initiative with minimal supervision.
Organization: Expert at prioritizing workloads to meet tight deadlines.
Tech-Savvy: High proficiency in Microsoft Office (Word, Excel, PowerPoint, SharePoint). Experience with Ariba (invoicing), Concur (expenses), or AMEX (travel) is highly desirable.
Communication: Excellent written and verbal English skills with the ability to liaise effectively at all levels.
Attention to Detail: Meticulous approach to document management and record-keeping.
Education & Experience:
Minimum GCSEs in Maths and English (further education beyond A-level preferred).
Demonstrable experience in an administrative or office management role.
Previous experience in a legal department or law firm is a plus, but not essential.
First Aid training is welcomed.
Apply today!
Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.
Candidates must be eligible to live and work in the UK.
For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business
