Personal Assistant – Global Investment Firm (London) 12M Contract
Location: London (Hybrid, 4 days in office / 1 day remote)
Salary: £60,000 per annum
Core Hours: 9:00am – 6:00pm
About the Firm
Our client is a leading global private investment firm with a significant presence across North America and Europe. Managing approximately $70 billion of equity capital, the firm invests across multiple asset classes, including private equity, credit and lending, growth equity, real estate, and life sciences. The London office continues to expand its European footprint, supporting a range of investment strategies and funds.
The Opportunity
An exciting opportunity has arisen for an experienced and highly capable Personal Assistant to join the firm’s London office. This role provides comprehensive administrative support to investment professionals at all levels, ensuring seamless operations in a fast-paced, professional environment.
Reporting to the Office & Admin Team Manager, the successful candidate will be proactive, polished, and process-driven, with exceptional organisational and communication skills. This is a key support role that requires high levels of professionalism, attention to detail, and discretion.
Key Responsibilities
-
Proactively manage multiple complex diaries across global time zones, anticipating needs and resolving scheduling conflicts efficiently.
-
Coordinate extensive domestic and international travel arrangements, including visas, in line with company policy.
-
Handle all incoming calls and messages with professionalism and discretion.
-
Process bi-weekly expense reports accurately and promptly, ensuring compliance with firm policy.
-
Prepare and collate documents, presentations, and meeting packs as required.
-
Provide seamless absence cover for colleagues within the assistant team when needed.
-
Support occasional event coordination, including offsites, dinners, and internal meetings.
-
Carry out general administrative duties, including scanning, printing, binding, and filing.
Skills & Attributes
-
Proven experience managing multiple priorities and deadlines in a fast-paced, professional environment.
-
Strong organisational, communication, and problem-solving skills.
-
Proactive, resourceful, and able to anticipate needs before they arise.
-
Calm, adaptable, and able to work effectively under pressure.
-
High attention to detail and accuracy in all work.
-
Excellent interpersonal skills with the ability to build trusted relationships at all levels.
-
Maintains confidentiality and demonstrates sound judgment.
-
Confident user of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
-
Experience with Concur and Workday systems is advantageous.
-
Professional, polished demeanour with a positive, can-do attitude.
Qualifications & Experience
-
Minimum of 5 years’ experience in a Personal Assistant or Executive Assistant role, ideally within financial services or another blue-chip corporate environment.
-
Experience supporting multiple senior stakeholders or a large team.
-
Advanced proficiency in Microsoft Office applications.
-
Familiarity with Concur and Workday preferred.
Why Join?
This is an exceptional opportunity to join a world-class investment firm known for its collaborative culture, professional excellence, and global reach. The firm offers competitive compensation, a supportive team environment, and the chance to work alongside highly respected professionals in the industry
