MUST HAVE A CURRENT ENHANCED CHILD DBS TO APPLY FOR THIS.
Main Areas of Responsibility
Reception
- Greet and receive all visitors to Head Office in a professional manner, ensuring
compliance with safeguarding and Health & Safety protocols.
- Operate the telephone switchboard, directing calls to appropriate departments or
staff members, taking messages, and responding promptly to enquiries from
parents/carers and the public.
- Maintain the reception area and meetings rooms to a high standard, ensuring
they are tidy, presentable, and reset after use. Report any maintenance issues to
the Office Manager.
- Support the Office Manager with office maintenance tasks, including
coordinating fire drills, liaising with engineers, and managing heating/air con
servicing.
accuracy.
- Manage incoming and outgoing mail and parcels, including maintaining the
franking machine account and ordering supplies.
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Coordinate courier services and manage related accounts.
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Maintain the academy contact sheet, ensuring Principal and PA details are
current.
- Foster positive relationships with staff, contractors, and external agencies to
support the Federation's objectives.
Administration
- Provide confidential administrative support including, photocopying, typing,
electronic filing, emailing, completing standard forms, and responding to routine
correspondence.
Federation's info@ email account including forwarding, redirecting messages
and tracking incoming complaints.
- Assist with the preparation and distribution of Board papers to staff and
stakeholders.
- Provide cover for selected duties in the absence of the Office Administrator, such
as website updates.
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Maintain and update Head Office Flickr account.
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Collect and collate information annually for mailing lists.
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Order office stationery and ensure the stationery room is organised and safe.
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Reconcile monthly credit card statements and process internal recharges.
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Manage and renew annual subscriptions.
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Raise purchase orders and reconciled associated administrative invoices.
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Undertake additional clerical and administrative tasks as reasonably required
Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people
