The Transport Planner Administrator provides administrative and coordination support to the transport planning function, ensuring the efficient scheduling, monitoring, and documentation of transport operations. The role supports day-to-day planning activities, maintains accurate records, and acts as a key point of contact between drivers, planners, customers, and internal teams.
Key Responsibilities
Transport Planning Support
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Assist transport planners with daily route planning and scheduling of vehicles and drivers
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Input and update transport plans in relevant transport management systems
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Monitor transport schedules and flag potential delays or issues to planners
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Support contingency planning for vehicle breakdowns, delays, or last-minute changes
Administration & Data Management
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Maintain accurate records of deliveries, collections, mileage, and driver hours
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Process transport-related documentation, including delivery notes, PODs, and timesheets
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Update spreadsheets and internal systems with transport and performance data
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File and archive transport documentation in line with company procedures
Communication & Coordination
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Act as a point of contact for drivers regarding schedules, paperwork, and queries
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Liaise with customers, suppliers, and internal departments to confirm delivery details
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Communicate changes to transport plans clearly and promptly
Compliance & Reporting
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Support compliance with transport legislation, including drivers’ hours and vehicle checks
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Assist with audits by ensuring records are complete and up to date
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Produce routine reports on transport performance, KPIs, and exceptions
General Duties
Skills & Competencies
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Strong organisational and time-management skills
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High attention to detail and accuracy
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Good communication skills, both written and verbal
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Ability to work under pressure in a fast-paced environment
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Confident using Microsoft Office (Excel, Word, Outlook)
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Ability to prioritise tasks and manage competing deadlines
Personal Attributes
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Reliable and dependable
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Proactive and willing to learn
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Team-oriented with a flexible approach
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Professional and customer-focused
