Part Time Team Administrator & Office Management Lead
Birmingham City Centre
Part time – 20 hours per week (spread evenly over 4 or 5 days)
£14,000 - £15,185
Our client is the UK’s leading specialist in commercial property and asset management.They are also an excellent employer who take fabulous care of their much valued staff.
A fabulous opportunity to join a busy and dynamic team, the Team Administrator and Office Management Lead will work in support of the Surveying team and provide administrative and surveying support and back up on a day to day basis. They will provide property management to a selection of properties under the guidance and management of a Surveyor on behalf of the client taking on ownership, including responsibility for occupier applications, service charge budgeting and reporting. This includes ad hoc work in support of the team as a whole.
Responsibilities:
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To provide administrative support to the Surveying Team.
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Reading leases and documents and completing computer input forms
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Assisting in the preparation of service charge budgets and reconciliations
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Assist in answering tenant correspondence and queries and completing various client and management reports
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Ensuring the property management systems are up to date and completing lease update forms.
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Site inspections re: specific works or feedback regarding particular issues
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Attending occupier meetings
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Report writing and document control
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Making sure insurance inspection works are completed (especially where passed to occupiers)
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Authorise site works in collaboration with the surveyor
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Arrange compliance with void insurance obligations
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Maintain office expenditure
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Coordinating repairs and maintenance
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Be able to deal with client and tenant requests for information
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General administrative duties, updating databases and spreadsheets.
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Monitoring statutory and internal compliance, including meeting company policies and procedures, RICS and ISO standards and any statutory timelines and escalation requirements
The ideal candidate will have worked in a similar role previously and have some working knowledge of the property industry
