HRIS & Analytics Manager

LevelUp (Pty) Ltd • Other • Durban, KwaZulu-Natal, South Africa • $200 - $300 / year • 2h ago

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The HRIS & Analytics Manager is responsible for implementing and maintaining the HRIS software for an organization or company. As part of the HR team, they manage data related to employees, including recruitment, onboarding, compensation, benefits, and performance management.
In addition to ensuring that the HRIS system is functioning properly, the HRIS & Analytics Manager also ensures that employees are able to access and update their personal information using the system. In addition, they analyze HR data to identify trends and develop strategies for improving HR processes.
In the HR department, the HRIS & Analytics Manager role combines the responsibilities of both an HR manager and an IT specialist, helping to manage HR data and ensure that the department functions effectively.
Developing strategies for effective data analysis and reporting.
Selecting, configuring and implementing analytics solutions.
Leading and developing a team of data analysts.

Duties & Responsibilities

Perform application upgrades, as well as provide training and technical support.
Develop and implement new processes and systems for efficient HR management.
Optimize HRIS processes, integrate new software, and perform diagnostic tests.
Perform statistical analysis on gathered HRIS data and run queries.
Ensure the efficient recording and secure storage of HR metrics, including attendance and employee performance data.
Perform audits on HR processes and documents, including hiring, termination of service, and payroll administration, when required.
Keep track of technological advancements and trends in the field of HRIS.
As an HRIS & Analytics Manager, your primary responsibilities revolve around managing and maintaining the jobs database, analyzing salary data, ensuring data accuracy, integrity, and security within the HRIS, and collaborating with subject matter expert cross-functional teams to implement system enhancements.
Managing and maintaining human resources information systems (HRIS)
One of the critical responsibilities of an HRIS & Analytics Manager is to oversee the management and maintenance of HRIS. This involves working closely with HR professionals to understand their jobs and configuring the system accordingly. You will be responsible for updating employee records, managing workflows, and ensuring that all relevant information is accurately captured in the system. By effectively managing the HRIS, you can streamline processes, increase efficiency, and enable seamless access to critical employee data. As an HRIS & Analytics Manager, you also play a crucial role in achieving business objectives and determining salaries.
Analyzing data and generating reports for management and stakeholders
Another crucial aspect of your role as an HRIS & Analytics Manager is analyzing data from the HRIS to generate insightful reports for management and stakeholders. By leveraging various reporting tools within the system, you can extract valuable metrics related to workforce demographics, performance evaluations, compensation trends, turnover rates, and more. These reports provide actionable insights that help inform strategic decision-making processes within the business.
Ensuring data accuracy, integrity, and security within the HRIS.
Maintaining accurate and reliable data is essential for any successful HR function. As an HRIS & Analytics Manager, your responsibilities include ensuring all stored data's accuracy, completeness, and compliance. Regularly auditing data entries for errors or inconsistencies will uphold database integrity. Prioritizing data security through access controls and encryption measures is crucial for safeguarding sensitive employee information. This role plays a vital part in the business's HR operations, with salaries reflecting the importance of these responsibilities.
Collaborating with cross-functional teams to implement system enhancements.
To continuously improve the functionality of HRIS jobs and meet evolving business needs, collaboration with cross-functional teams is crucial for data integrity and quality. As an HRIS & Analytics Manager, you will work closely with IT professionals, HR business partners, and other stakeholders to identify system enhancements or new feature requirements that support various HR processes effectively. This collaborative approach ensures that the HRIS remains aligned with organizational goals and contributes to the overall success of the HR function by actively participating in project planning, testing, and implementation of system upgrades or integrations with salaries.
Understand business needs and objectives.
Develop strategies for effective data analysis and reporting.
Define company-wide metrics and relevant data sources.
Select, configure and implement analytics solutions.
Lead and develop a team of data analysts.
Oversee all analytics operations to correct discrepancies and ensure quality.
Extract reports from multiple sources (e.g. operations, IT, customer feedback).
Build systems to transform raw data into actionable business insights.
Apply industry knowledge to interpret data and improve performance.
Keep abreast of industry news and trends.
Supervising the day-to-day activities of our HR information systems.
Recording and processing employee information including annual leave, salaries, and working hours.
Supporting management on structural policy matters related to the HRIS.
Maintaining data integrity in systems by regularly analyzing data.
Working alongside the IT department to perform regular assessments and improvements to the HRIS.
Designing user-friendly processes, guidelines, and documentation.
Overseeing all system upgrades and system additions in partnership with the Information Technology (IT) department.
Ensuring all HR-related systems are compliant with data protection laws.

Desired Experience & Qualification

Bachelor's degree in information systems, human resources, or a related field.
A minimum of 3 years experience in an HRIS & Analytics Manager position.
Strong knowledge of labor laws and regulations.
Practical experience with HR database administration, including payroll systems.
Solid experience in data analysis and reporting; industry experience is a plus.
Background in market research and project management.
Knowledge of Excel, R and SQL; familiarity with business intelligence tools (e.g. Tableau, SAS) Superb communication skills.
Analytical skills and strong organizational abilities.
Problem-solving aptitude.

Knowledge and Skill

Proven work experience as an HRIS & Analytics Manager or similar role.
Ability to collaborate, provide technical support, and train staff.
Extensive experience in analyzing HRIS and HR performance metrics.
Advanced proficiency in database management and security, as well as running SQL queries.
Ability to keep up with technical innovation and trends in HRIS Analysis.
Exceptional interpersonal and communication skills.
Experience in documenting processes, as well as performing diagnostic tests and audits.
Relevant training and/or certifications as an HRIS & Analytics Manager.
- HR Services, Recruitment & Selection

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