Administrative, Outreach and Communications Assistant to the Chair (Term)
Date Posted: 11/01/2024
Req ID: 40510
Faculty/Division: Faculty of Arts & Science
Department: Dept of Classics
Campus: St. George (Downtown Toronto)
Position Number: 00051180
Description:
About us:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. Founded in 1827, the Department of Classics is one of the largest departments of its kind in North America and is internationally renowned for the excellence of its programs.
Your opportunity:
Under the general direction of the Chair, the Administrative, Outreach and Communications Assistant to the Chair is responsible for assisting the Chair with frontline and administrative tasks of the department, as well as coordinating communications, space, and event needs.
Your responsibilities will include:
- Acting as the first point of contact for general enquiries.
- Acting as the point of contact for Facilities.
- Maintaining the inventory of space, equipment and keys.
- Liaising with internal and external contacts to promote programs and collaboration.
- Keeping well-informed on leadership commitments and priorities.
- Coordinating the preparation and distribution of promotional/outreach materials.
- Maintaining information and databases on digital platforms.
- Conceptualizing, organizing and executing event activities and promoting events.
- Designing and producing online and printed publicity materials for events.
- Website design and updates.
- Maintaining an active social media presence.
Essential Qualifications:
- Advanced College Diploma (3 years) or an acceptable combination of education and experience.
- Minimum five (5) years of relevant administrative/communications experience.
- Experience providing senior level administrative support.
- Experience drafting, editing and preparing a variety of written documentation.
- Extensive experience developing agendas and taking minutes efficiently.
- Demonstrated experience and understanding of social and multimedia platforms.
- Experience with Adobe Creative Suite and Content Management Software.
- Graphic editorial design experience and skills.
- Experience with event logistics.
- Demonstrated advanced skills in MS Office.
- Superior interpersonal, oral and written communication skills.
- Strong organizational and time-management skills.
Assets (Nonessential):
- Project management experience considered a desirable asset.
To be successful in this role you will be:
- Discerning
- Multi-tasker
- Possess a positive attitude
- Resourceful
- Tactful
- Team player
Closing Date: 11/12/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term (6 months)
Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 10 -- $70,844. with an annual step progression to a maximum of $90,595.
Lived Experience Statement:
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply.
Diversity Statement:
The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community.
Accessibility Statement:
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members.
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