As a Workshop and Procurement Administrator, you will be responsible for maintaining the daily schedule and allocation of resources.
Key Responsibilities:
Credit card:
- Procurement and collection of credit card items approved by the director
- Capturing of slips/transactions on ERP on the same day as the transaction
- Ensure all items procured on credit card are handed to stores
- Updating the credit card sheet immediately after each transaction
- Credit card reconciliation and submission on a monthly basis
- Ensure all transaction slips contain the correct company details
- Ensure credit card transaction slips are included and updated together with credit card recon to prove all transactions
- Ensure all transaction slips are signed by stores clerk to prove item was received by stores
Procurement:
- Prepare and submit weekly MPR Control sheet to Head Office accounts to show any outstanding and urgent transactions
- Update Director on a daily basis on any payments for outstanding items
- Assist on any ERP matters
- Communicate with suppliers and Head Office to ensure smooth procurement process
General:
- Assist other senior personnel with administrative work as and when required
- Facilitate LDV services and breakdowns
- Oversee and manage cleaners and general housekeeping at offices
- Assist with any project related work
Minimum Requirements:
- Grade 12
- Experience in customer service or a similar field is advantageous
- Understanding of procurement processes
- Knowledge of MPR and ERP
- Strong attention to detail and accuracy
- Ability to work independently and as part of a team
