Contracts Manager
The Contracts Manager oversees projects from startup to handover, ensuring that work is completed on time and within its budget. As a Contracts Manager, you will be working on a wide variety of projects.
Duties & Responsibilities
- Logistics and resource management
- Plan all resources required for the project (including labour, material, and plant & equipment)
- Site environmental matters
- Ensure contracts are suitably resourced with regard to labour, material, and equipment
- Implementation, coordination, and management of the IMS systems
- Coordinate the technical aspects of the contract(s) under your management
- Ensure the contractual/commercial management of the contracts
- Drive compliance with contracts program and plan
- Report on project deliverables to management
- Understand, interpret, and provide guidance on technical specifications and requirements
- Responsible for HR/IR matters on the contracts including appointments, disciplinary actions, and employee/union engagements
- Assume responsibility for equipment, vehicles, and other resources assigned to the contracts
- Prepare monthly, weekly, and daily project plans, setting targets for all teams including labours and sub-contractors
- Prepare monthly payment certificates and follow up on outstanding claims
- Plan and execute all work within the set project budget
- Monitor the progress of the project by regularly reviewing time schedules, budgets, resources, and conducting a risk analysis
- Conduct daily site visits to inspect quality of workmanship, verify material, and ensure that staff are following health and safety guidelines
- Manage and oversee all teams on the site including sub-contractors
- Oversee the logistical requirements of the project
- Assist the professional team in resolving any contractual and technical matters which may impact the progress of the project
- Verify and report on any variation orders/site instructions which may impact the planned programme or cause design changes
- Attend all site meetings with clients, management, staff, subcontractors, or third parties as directed
- Ensure the delivery of high-quality work within contract timescale
- Prepare weekly and monthly progress and technical reports as per requirements agreed with the professional team
- Maintain contact and provide feedback to the Clients on matters relating to the execution of the contracts
- Undertake site walk-downs to assess work procedures, site conditions, safety compliance, environmental compliance, technical guidance, and feedback
- Ensure records are properly kept, maintained, and distributed
- Organise, attend, and conduct internal and external meetings when necessary to meet the project/contract’s objectives
- Manage costs and expenditure in line with budgets and allowable
- Ensure invoicing is submitted timeously and that payments by the client are made timeously
- Ensure that the working capital for the execution of the projects/contracts is kept as low as possible
- Identify and address areas of continual improvement and communicate these to management as well as persons under your control
- Monitor compliance with quality assurance and control requirements
- Liaise with various forums regarding social responsibility programs and initiatives
- Delegation of duties to suitably qualified personnel
- Ensure that performance monitoring of personnel engaged on the projects/contracts is undertaken
- Undertake assessments of training requirements for personnel
- Set targets and deliverables for direct reports
- Review contract performance
- It is anticipated that this position will have direct reports, managing approximately 200 employees including Contract Managers, Site Managers, Safety Managers/Officers, HR/IR Personnel, Quantity Surveyors, Planners, and Administrative staff
- Promote the interests of the company at all times
- Assist in the marketing of the company’s services and offerings
Desired Experience & Qualification
- Above average working knowledge of the ISO standards, OSH Act, and the Labour Relations Act
- Sound knowledge of quality, environmental, risk, occupational health, and safety principles
- SACPCMP membership/registration
- A good level of understanding of contracts including but not limited to NEC, FIDIC, and GCC
- Good verbal and non-verbal communication skills. Proficiency in one or more African languages would be advantageous
- Minimum of NQF 7 qualification is required. NACE 1 or more would be advantageous
- Strong administrative, organization, and problem-solving skills are required
- The appointee must be deadline-driven and results-oriented
- Above average computer skills are required particularly with regard to Microsoft Office Excel, Word, PowerPoint, and knowledge of Project (or other planning software)
- Have a valid driver’s license
- At least 5 years successful experience as a Contracts Manager on large infrastructure projects and/or maintenance contracts
Package & Remuneration
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