Facilities & Administration Coordinator
Location: Wilmslow, Manchester
Hours: Full time, Monday to Friday
Working arrangement: On site
We’re looking for an organised, service-focused Facilities & Administration Coordinator to help keep a busy workplace running smoothly. This varied role combines office coordination, administration, facilities support and day-to-day health and safety responsibilities.
You’ll work with colleagues across the business and with external service providers to maintain a welcoming, safe and efficient office. You’ll also help coordinate workplace activities and improve the experience for employees and visitors.
What you’ll do
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Coordinate day-to-day office operations, including housekeeping, maintenance and building services.
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Liaise with the landlord and providers such as security and cleaning teams to resolve issues and keep facilities running effectively.
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Provide general administrative support, including processing invoices and purchase orders, maintaining records and updating databases.
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Order stationery, office equipment and other workplace supplies.
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Support workplace budget tracking, reporting and monthly planning.
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Coordinate visitor arrangements and provide a welcoming experience for internal and external guests.
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Help organise employee activities, engagement events and community or outreach programmes.
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Work with local teams to understand their needs and provide responsive workplace support.
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Coordinate site projects, including office improvements, refurbishments and renovations.
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Look for practical ways to improve the workplace experience.
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Carry out other coordination and administrative tasks to support the wider team.
Health and safety responsibilities
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Help maintain a safe working environment and support the application of relevant UK health and safety requirements.
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Keep local health and safety documentation up to date and help monitor site requirements.
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Coordinate local health and safety topics, scheduled meetings and related projects.
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Raise potential risks promptly with the appropriate site and leadership contacts.
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Liaise with the relevant teams during local emergencies and support crisis response arrangements.
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Act as a point of contact for external medical services on workplace matters such as ergonomics.
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Attend relevant training, which may include first aid and fire safety.
What we’re looking for
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Experience or training relating to UK health and safety requirements.
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Strong communication skills and confidence supporting a range of stakeholders.
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A proactive, customer-focused approach and the ability to resolve day-to-day issues.
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Flexibility and confidence managing changing priorities in a fast-paced environment.
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Strong attention to detail and an understanding of confidentiality.
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Good IT skills and confidence using administrative and business software.
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Fluent English.
Experience
At least three years’ relevant experience is preferred. Experience in a multinational organisation, hospitality, real estate or facilities management would be an advantage
