Job Title: Office & Executive Assistant
Location: Knightsbridge, London
Remuneration: £32,000 + annual discretionary bonus
Contract Details: Permanent, Full Time (09:00am - 5:30pm). Hybrid working - 4 days in the office and 1 day working from home.
Responsibilities:
Our client, an international Executive Coaching firm, is seeking a highly organised, personable and proactive Office & Executive Assistant to join its close-knit London team.
This is a varied role combining front-of-house and office administration with dedicated executive support to three senior Executive Coaches. The successful candidate will enjoy working in a busy environment, taking ownership of the office while confidently managing diaries, travel and day-to-day administrative priorities.
Key Responsibilities:
Executive Assistant Duties:
Manage complex diaries and coordinate meetings for three senior Executive Coaches.
Arrange domestic and international travel, accommodation and itineraries.
Manage email correspondence and general communications.
Prepare, format and proofread presentations, documents and correspondence.
Manage changing priorities and handle confidential information with discretion.
Office & Front of House Duties:
Welcome visitors and clients, arrange refreshments and notify relevant team members of arrivals.
Maintain a tidy, organised and professional office environment.
Manage incoming calls, post, deliveries and courier arrangements.
Monitor office supplies and coordinate daily lunch arrangements.
Provide general administrative support to the wider Operations Team and cover for colleagues when required.
Essential Requirements:
Previous experience in an EA, PA, Office Assistant or combined office support role.
Experience managing busy diaries and coordinating meetings.
Confident using Microsoft Office.
Excellent written and verbal communication skills.
Highly organised with strong attention to detail.
A warm, professional and personable approach.
Ability to work independently, multitask and manage competing priorities.
Comfortable handling confidential information.
Desirable Qualities:
Experience supporting senior executives within a professional services environment.
Proactive, flexible and adaptable.
Excellent time-management and problem-solving skills.
A strong team player who enjoys taking ownership.
Benefits:
Competitive salary and annual discretionary bonus.
Onsite training and ongoing support.
Pension scheme and healthcare.
25 days holiday plus bank holidays.
Additional time off between Christmas and New Year.
Lunch provided when working in the office.
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