Programme Administrator
6 months initial contract
Newcastle Upon Tyne
37 hours per week
Monday - Friday
Pay rate between £15-17 per hour
The role will act as the main coordination point for rebranding activities across the Service business, ensuring that actions, documentation, dependencies and timelines are effectively organised and managed. The successful candidate will work closely with stakeholders across the organisation to coordinate updates to assets, PPE and workwear, signage, documentation, communications and other branded materials.
Key Responsibilities:
Programme Administration & Coordination:
Provide day-to-day administrative and coordination support to the rebranding programme and programme lead.
Maintain accurate programme plans, action logs, risk and issue registers, decision logs, trackers and reporting packs.
Arrange meetings and workshops, including agendas, materials, minutes, actions and follow-up activities.
Monitor milestones, dependencies and outstanding actions, highlighting delays, risks and issues where necessary.
Ensure effective document control, version control, filing systems and programme records are maintained.
Prepare reports, presentations, correspondence and other programme documentation.
Stakeholder Management
Act as the main point of contact for rebranding-related queries.
Develop effective relationships across operational and support functions, sites and locations.
Coordinate requirements and ensure actions are clearly allocated, monitored and completed.
Provide clear and consistent communication of programme updates.
Coordinate and influence stakeholders across multiple functions without direct authority.
Brand & Asset Transition:
Coordinate the review and transition of existing branded assets and materials.
Maintain an accurate inventory of assets impacted by the rebrand and monitor progress through to completion.
Coordinate updates to areas including:
PPE and workwear
Signage and visual branding
Site assets and equipment
Documentation and templates
Internal communications
Operational processes affected by the rebrand
Liaise with asset owners and stakeholders to establish requirements, priorities, progress and completion.
Support the planning and scheduling of necessary branding updates.
Planning, Reporting & Delivery
Prepare regular programme progress reports and status updates.
Monitor budgets, purchasing requirements, procurement activities and supplier actions where required.
Track dependencies across workstreams and ensure actions are followed up in a timely manner.
Support implementation planning, business readiness and programme completion activities.
Gather information from stakeholders and provide clear visibility of progress, risks, issues, decisions and dependencies.
Skills & Experience:
Essential:
Previous experience in administration, project coordination or programme support.
Strong organisational, administrative and document-control skills.
Excellent attention to detail and a focus on accuracy and quality.
Ability to manage competing priorities and work to challenging deadlines.
Strong written and verbal communication skills.
Experience coordinating stakeholders across different teams or functions.
Experience maintaining project plans, action trackers, risk registers and reporting packs.
Ability to work independently, take ownership and see actions through to completion.
Proficiency in Microsoft 365, including Excel, PowerPoint, Word, Teams and SharePoint.
Desirable:
Experience supporting business transformation, organisational change or rebranding programmes.
Knowledge of procurement, facilities or operational asset management.
Experience working across multiple sites, locations or business functions.
Experience coordinating suppliers, orders or physical asset changes.
Key Deliverables:
Success in the role will be demonstrated through:
Effective programme administration and document control.
Accurate and up-to-date programme plans, records, trackers and reports.
Successful coordination and timely delivery of assigned rebranding activities.
Clear visibility of progress, actions, risks, issues and dependencies.
Timely completion of branding updates across identified business areas.
Effective stakeholder engagement and consistent programme communication.
High-quality work delivered within agreed deadlines.
Successful implementation of the rebrand in line with business objectives and agreed timescales.
Travel: The role requires a willingness to travel across UK&I when required
