Key Responsibilities
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Manage vendor maintenance contracts and ensure service delivery requirements are met.
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Coordinate and schedule vendor bookings for planned and reactive works.
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Raise, track, and manage Purchase Orders (POs) and process supplier invoices.
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Arrange and manage site access requests for contractors, visitors, and vendors.
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Provide administrative support for recruitment activities, onboarding, and site events.
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Maintain accurate records, documentation, and reporting.
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Liaise with internal stakeholders and external suppliers to ensure tasks are completed within agreed timeframes.
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Support the wider site team with ad hoc administrative and operational requirements.
Required Skills & Experience
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Previous experience in a Contract Support, Facilities Coordinator, Site Administrator, or similar administrative role.
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Strong experience managing Purchase Orders, invoices, and supplier documentation.
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Experience coordinating contractors or vendors in a facilities, engineering, or operational environment.
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Excellent organisational skills with the ability to prioritise a high volume of tasks.
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Strong communication and stakeholder management skills.
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Proficient in Microsoft Office applications, particularly Excel, Outlook, and Teams.
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Ability to work independently while supporting a wider operational team.
Ideal Candidate
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Thrives in a fast-paced, high-volume environment.
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Highly organised with exceptional attention to detail.
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Confident dealing with multiple stakeholders and suppliers.
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Proactive, resilient, and able to adapt to changing priorities.
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Strong sense of ownership and accountability
