Due to continued expansion, we are seeking an organised and proactive Part-Time Administrator to join a busy team based in East Belfast.
Reporting directly to the Health & Safety Manager, you will provide essential administrative support, with particular responsibility for maintaining the company's online Health & Safety system, coordinating training and ensuring employee records and documentation are kept accurate and up to date.
This is an excellent opportunity for an experienced administrator who enjoys a varied role and takes pride in keeping things organised and running smoothly.
Key Responsibilities
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Managing the online Health & Safety system, including maintaining the training matrix.
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Liaising with external training providers to arrange and book training courses.
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Coordinating training schedules with internal contacts, supervisors and subcontractors, confirming attendee numbers, dates and times.
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Sending training confirmations and following up with providers to ensure attendance numbers are accurate.
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Scanning, photocopying and uploading employee certificates and relevant documentation onto the system.
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Maintaining accurate and up-to-date employee records.
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Handling incoming and outgoing telephone calls and general enquiries.
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Supporting the implementation and administration of a grant process, liaising with the Accounts Department.
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Providing general administrative support and assisting with ad hoc duties as required.
About You
The successful candidate will demonstrate:
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Previous experience in an administration or office support role.
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Excellent organisational skills and strong attention to detail.
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The ability to maintain accurate records and manage documentation efficiently.
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Good working knowledge of Microsoft Office, particularly Word, Excel and Outlook.
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Strong verbal and written communication skills.
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The ability to prioritise workloads, work independently and meet deadlines.
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A professional, positive and proactive approach
