School Administrator - Leicester
Location: Leicester
Salary: £14 an hour
Contract: Fixed Term, 6 Months
Start date: Immediate
About the role
Are you an organised administrator who enjoys helping people and keeping a busy office running smoothly? We are seeking a School Administrator to support the day-to-day operation of a school in Leicester. As a key point of contact for parents, carers, pupils, staff and visitors, you will provide a professional reception service alongside accurate and efficient administrative support. The role would suit someone who communicates clearly, handles confidential information with care and can prioritise competing tasks in a school environment.
Key responsibilities
Reception and enquiries: Welcome visitors, answer telephone calls, monitor the office inbox and respond to enquiries professionally, passing queries to the appropriate colleague where necessary.
Visitor procedures: Follow the school's visitor identification, signing-in and site-access procedures, escalating concerns promptly.
Pupil records: Maintain accurate pupil information, emergency contacts and other school records using the school's management information system.
Attendance administration: Support daily attendance recording, follow up unexplained absences in line with school procedures and refer concerns to the relevant member of staff.
Parent and carer communication: Prepare and distribute letters, messages, forms and reminders, ensuring information is clear, accurate and sent on time.
General office support: Undertake data entry, filing, scanning, photocopying and document preparation, maintaining organised electronic and paper records.
Admissions and transitions: Assist with admission paperwork, pupil transfers and record updates as directed.
Meetings and events: Help coordinate appointments, calendars, room bookings, school events and parent meetings; prepare documents and take notes when required.
Finance administration: Support purchase orders, invoice processing, payment records and stationery ordering where these duties form part of the role, following approval procedures.
Support for school staff: Provide administrative assistance to the office manager, school business manager and leadership team as required.
Confidentiality and safeguarding: Handle sensitive information securely, complete required training and report safeguarding concerns through the school's agreed procedures.
What we are looking for
Essential skills and experience
Previous experience in administration, reception or a customer-facing office role, with transferable experience welcomed.
Strong organisational skills and the ability to manage interruptions, prioritise tasks and meet deadlines.
Clear written and verbal communication, with a professional and approachable telephone manner.
Confidence using Microsoft Word, Excel, Outlook and electronic record systems, alongside a willingness to learn new software.
Accurate data entry, good attention to detail and the ability to check work carefully.
The ability to handle confidential information sensitively and follow information-handling procedures.
A reliable, flexible approach and the ability to work both independently and as part of a team.
A commitment to safeguarding pupils and following school policies and procedures.
Desirable skills and experience
Experience working in a school, academy, college or another education setting.
Familiarity with a school management information system such as SIMS, Arbor or Bromcom.
Experience supporting attendance, admissions, school finance or parent communication systems.
An understanding of the routines and priorities of a busy school office.
A relevant administration or business qualification, or equivalent practical experience.Meet Your Consultant
Your dedicated consultant, Alan, brings more than 15 years of experience in the education sector. As a qualified teacher with QTS, he combines detailed knowledge of local schools with first-hand insight into the demands of today's classrooms.
If you are considering your next teaching role or simply want to talk through the current market, Alan will be pleased to support you. Get in touch for a confidential conversation about the opportunities currently available.
Safeguarding and Compliance
Clarence Recruitment is dedicated to safeguarding and promoting the welfare of children, young people, vulnerable adults, and patients. All applicants are expected to uphold the same commitment.
Every placement is conditional on satisfactory pre-employment screening. This includes DBS clearance, proof of identity, right-to-work verification, references, qualifications, and any relevant professional registrations.
Checks for education appointments are carried out in accordance with Keeping Children Safe in Education (KCSIE) guidance. For healthcare and medical roles, our compliance procedures follow Employment Check Standards, CQC requirements, and applicable safeguarding legislation
