An excellent opportunity has arisen for an experienced Administration Assistant to join a busy professional services team in York.
This is a varied role where you will provide essential administrative, reception and office support, helping to ensure the smooth day-to-day running of the office. You will be a key point of contact for clients, visitors and colleagues, so a professional and approachable manner is essential.
The Role
Reporting to the HR & Office Manager, you will support the wider business with a range of administrative, reception and facilities responsibilities.
Reception & Administration
- Act as the first point of contact for clients and visitors.
- Manage a busy reception area and multi-line telephone system.
- Manage the storage and retrieval of files, deeds and Wills, ensuring accurate records are maintained.
- Record the removal and return of files, deeds and Wills.
- Scan and archive closed files and maintain accurate records.
- Carry out general administrative duties including photocopying, scanning and document distribution.
- Monitor and respond to web enquiries.
Office & Facilities
- Ensure reception equipment is operational and report any maintenance issues.
- Order and maintain stationery and office consumables.
- Arrange couriers and deliveries, including urgent collections and deliveries where required.
- Obtain quotes and place orders for office furniture.
- Assist with general office maintenance and report any defects.
- Prepare meeting rooms and arrange refreshments and catering.
- Carry out weekly fire alarm testing.
Financial & Compliance
- Manage receipts for cash and cheque payments received at reception.
- Handle petty cash and banking duties.
- Process credit and debit card payments and complete end-of-day reports.
- Distribute payment receipts to relevant colleagues.
- Organise swears and take certified copies of identification documents.
Should you have any questions or wish to apply please do not hesitate to contact Clear Legal and Financial.
Please Note: Due to the number of applications we receive we may be unable to respond to every application directly
