Permanent, Full-Time
Excellent opportunity for someone who thrives in a dynamic, fast-paced environment and enjoys a diverse and varied role. You’ll gain experience across different departments and be a key part of the day-to-day success of the business.
Job Description:
Administration
Maintain the staff attendance sheet
Organise shipments (TNT, UPS, etc.)
Arrange travel bookings (flights, hotels, transport)
Provide admin and accounts filing support
Assist the admin team as needed
Send monthly training schedules to HR contacts using Excel
Manage incoming/outgoing post
Daily cleaning/maintenance of the coffee machine
Processing orders and sending acknowledgements
Passport and VISA applications, parking, taxis and calendar entries as part of international travel
Office & Building Support
Liaise with maintenance providers (e.g security and plumbers etc)
Conduct building inspections and report issues
Perform routine health & safety checks
Coordinate and test fire alarms and drills
Contribute to the company’s Business Continuity Planning team
Reception
Greet and welcome guests professionally and warmly
Ensure reception and meeting areas are tidy and prepared
Manage incoming calls and route them to the correct team members
Organise refreshments for guests and staff
Order and manage stationery supplies
Assist with diary management
Person Specification:
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A-Level or equivalent experience.
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Experience in a fast-paced, changeable environment.
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Confident with Microsoft Office (Excel, Word, PowerPoint).
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Highly organised and self-motivated.
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Previous experience in an administrative support role.
The Ideal Candidate
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Works well in a team and builds strong working relationships
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Takes initiative and manages their time effectively
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Pays attention to detail and takes pride in their work
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Brings energy and a positive attitude to the workplace
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Has a strong work ethic and uses good judgement
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Enjoys learning and trying new things
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Handles sensitive information with care and discretion
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Communicates confidently and clearly
If you're an organised, enthusiastic individual looking for a varied and people-focused role, we’d love to hear from you!
Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice!
Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.
By applying for this vacancy, you accept Optima Recruitment Limited’s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you.
Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer