Our client, a Mechanical & Electrical Maintenance Company, is looking for a Billings Coordinator to support the billing process from invoice preparation through to payment. You’ll join a close-knit, family-oriented team where your contribution is recognised and valued.
Duties for the Billings Coordinator:
Producing and sending client invoices daily
Pricing jobs for approval by the Financial Supervisor, including marking up subcontractor invoices and calculating callout rates
Preparing applications for payment and sending them to clients
Chasing subcontractors for invoices and reports to support timely client billing
Requesting purchase orders from clients
Communicating with managers and clients to resolve billing queries
Holding work-in-progress (WIP) meetings with managers to review job status
Running reports to support financial meetings
Learning and using the Elogbook, Proactis and Dwellant systems
Completing billing tasks by monthly deadlines• Producing monthly statements
Posting cash daily using Xero
Carrying out credit control using Salesforce
Providing cover for billing and credit control when required
Person Specification for the Billings Coordinator:
Previous billing experience
Good administration skills
Confident and professional on the phone
Strong communication skills
IT literate, including experience with Microsoft software
Organised and able to meet deadlines
Willing to learn new systems and support the wider team
This Billings Coordinator role offers career progression and a supportive team environment. This is a company that like to train and progress their staff.
This is a full-time position. The salary range reflects the candidate’s level of experience, the lower end of the band is suited for individuals who may require additional training to meet the role's requirements, while the higher end is for candidates who possess the exact skills and experience outlined above
