PA/Accounts Administrator
ABOUT THE ROLE
Osprey Engineering Solutions are hiring on behalf of a heavy machinery distribution company. We're looking for an Accounts Administrative Assistant to support our finance and administration function, helping to keep accounts accurate and up to date while assisting with a variety of general office tasks. This is a varied role suited to someone organised, numerate, and comfortable juggling several tasks at once — from finance processes through to booking travel and supporting the wider office.
WHAT YOU'LL BE DOING
Finance & Accounts
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Carry out regular bank reconciliations, ensuring records are accurate and up to date
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Chase outstanding invoices and follow up with customers/suppliers on overdue payments
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Process and log incoming and outgoing invoices accurately
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Assist with maintaining accurate financial records using Sage 50
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Support month-end processes as required
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Help resolve queries relating to invoices, payments, and account discrepancies
Administration
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Arrange hotel bookings and travel arrangements for staff as required
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Provide general administrative support across the office, including filing, data entry, and correspondence
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Answer and direct phone calls and emails relating to accounts queries
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Maintain organised, accurate records and documentation
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Support the wider team with ad hoc administrative tasks as needed
WHAT WE'RE LOOKING FOR
Essential
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Previous experience in an accounts, finance, or administration role
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Experience using Sage 50 (or similar accounting software)
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Good numeracy and attention to detail
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Strong organisational skills, with the ability to manage multiple tasks and deadlines
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Good written and verbal communication skills
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Proficient in Microsoft Office, particularly Excel and Outlook
Desirable
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Experience with bank reconciliation processes
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Experience chasing invoices/credit control
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Experience arranging travel or hotel bookings for colleagues
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AAT qualification (or working towards)
You Are
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Reliable and trustworthy, given the financial nature of the role
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Proactive, with a can-do approach to a varied workload
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Comfortable working independently as well as part of a small team
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Friendly and professional when liaising with colleagues, customers, and suppliers
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Adaptable, happy to pick up general admin tasks alongside core accounts duties
