Receptionist / Front of House Coordinator
Milton Keynes Area | £30,000 - £35,000 | Full-Time | On-Site (5 Days per Week)
About the Role
We are seeking a professional, proactive, and highly organised Receptionist / Front of House Coordinator to provide a first-class experience for employees, visitors, contractors, and senior stakeholders.
This is a varied role combining front-of-house responsibilities, office administration, executive support, visitor management, and workplace coordination. You will be the face of the business, ensuring the smooth day-to-day operation of reception services while providing administrative support to senior leaders and coordinating a range of site services.
Key Responsibilities
Reception & Visitor Management
-
Provide professional and welcoming reception coverage for employees, visitors, and contractors.
-
Manage visitor registrations, inductions, and access requirements.
-
Maintain accurate visitor records and ensure a consistently positive front-of-house experience.
Administration & Executive Support
-
Support senior leaders with diary management, meeting coordination, travel arrangements, expenses, and document preparation.
-
Coordinate visitor itineraries, workshops, and events, ensuring all requirements are delivered accurately and on time.
Workplace & Facilities Coordination
-
Coordinate meeting rooms, catering, hospitality, and other workplace services.
-
Liaise with Facilities, IT, Security, Health & Safety, and external suppliers to resolve day-to-day operational issues and ensure actions are completed promptly.
Access & Compliance Administration
-
Administer access control, badge management, vehicle access, and emergency roll-call records.
-
Maintain accurate records, process requests efficiently, and ensure compliance with established site procedures.
How Success Will Be Measured
-
Providing a professional reception service with positive feedback from visitors, employees, and stakeholders.
-
Maintaining accurate visitor, access, and compliance records with minimal errors.
-
Delivering executive and administrative support to agreed deadlines with a high level of accuracy.
-
Ensuring workplace services, meetings, and hospitality arrangements are delivered smoothly with minimal disruption or booking conflicts.
What We're Looking For
-
Previous experience in a reception, front-of-house, office coordination, administration, or executive support role.
-
Excellent customer service and communication skills.
-
Experience coordinating meetings, diaries, visitors, and administrative activities.
-
Proficiency in Microsoft Outlook, Teams, Word, Excel, and other Microsoft Office applications.
-
Strong attention to detail and ability to handle confidential information professionally.
Desirable
-
Experience within an engineering, manufacturing, technical, or corporate environment.
-
Experience with visitor management, access control, roll-call, or workplace systems.
-
Experience coordinating events, hospitality, catering, and meeting logistics.
-
Knowledge of purchasing processes, expenses, or supplier administration.
What's on Offer
-
Salary of £30,000 - £35,000.
-
Full-time, permanent position.
-
Opportunity to work closely with senior stakeholders.
-
Supportive and collaborative working environment.
If you enjoy delivering exceptional service, thrive in a fast-paced environment, and take pride in creating a positive first impression, we'd love to hear from you
