We are currently looking for an experienced Document Controller to join a busy construction project team. Working closely with the Site, Project and Contracts Management teams, you will be responsible for the day-to-day management, control and distribution of project documentation and records.
This is a hands-on site-based role, suited to someone who is highly organised, confident using IT systems and able to work in a fast-paced construction environment.
Key Responsibilities
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Coordinate all activities relating to the project Document Control process.
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Maintain accurate and up-to-date electronic and hard-copy records.
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Manage the issue, receipt and distribution of construction drawings, documents and correspondence.
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Maintain registers, trackers and databases, ensuring information is accurate and easily accessible.
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Manage superseded documentation and maintain a clear audit trail of document revisions and distribution.
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Ensure the latest approved drawings and documents are issued to the relevant site teams, subcontractors and suppliers.
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Maintain project communication records, including Transmittals, Site Instructions and RFIs.
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Support the management of plant, equipment and material records, including site deliveries.
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Generate reports and document exports for review by the project team.
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Assist with the digitisation and archiving of physical site records.
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Support general site administration, including site inductions and new starter paperwork.
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Assist with the collation and maintenance of HSE documentation and weekly returns.
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Maintain project files and control logs as required.
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Issue and manage weekly timesheets with input from the site management team.
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Ensure confidential and sensitive information is handled appropriately and in line with GDPR requirements.
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Support general office and site administration, maintaining a well-organised working environment.
Requirements:
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Previous experience working as a Document Controller within construction.
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Experience working on major construction, infrastructure, rail or similar projects would be advantageous.
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Strong IT skills and confidence working with large volumes of information and data.
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Experience using a Common Data Environment (CDE), such as Aconex, Asite, Viewpoint 4Projects, BIM 360, Conject or Business Collaborator.
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Good knowledge of Microsoft Office, particularly Excel.
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Experience using spreadsheets, databases and PDF editing software.
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Excellent organisational and time-management skills.
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A strong eye for detail and the ability to maintain clear, accurate records.
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The ability to prioritise workloads and meet deadlines in a busy site environment.
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A flexible and adaptable approach to working, with the ability to respond to changing project requirements.
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Good problem-solving skills and the confidence to take initiative when dealing with issues.
This is a great opportunity for an experienced Document Controller to join a busy construction project and play an important role in ensuring the smooth management and flow of project information across the site and wider project team
