Office Administrator
Shift: Monday-Friday 8am-5pm
Type: Temp to Perm
Pay rate: £12.71
Location: Wakefield, WF1
Job Summary
We are seeking an organised, reliable, and proactive Office Administrator to support the smooth day-to-day running of our office. The successful candidate will provide administrative support to the team, maintain accurate records, coordinate office activities, and ensure that employees, customers, and visitors receive a professional and efficient service.
The ideal candidate will have strong organisational and communication skills, excellent attention to detail, and the ability to manage multiple tasks and priorities effectively.
Key Responsibilities
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Provide general administrative and clerical support to management and staff.
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Answer and direct telephone calls, emails, and general enquiries.
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Welcome visitors and provide professional front-of-house support where required.
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Manage diaries, appointments, meetings, and meeting room bookings.
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Prepare letters, reports, spreadsheets, presentations, and other business documents.
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Maintain accurate electronic and paper filing systems.
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Process incoming and outgoing post, correspondence, and deliveries.
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Order and maintain office supplies, stationery, and equipment.
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Liaise with suppliers, contractors, customers, and other external contacts.
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Assist with invoices, purchase orders, expenses, and basic financial administration.
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Maintain employee, customer, supplier, and company records as appropriate.
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Support onboarding and other basic HR administration when required.
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Coordinate travel arrangements, meetings, and company events where necessary.
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Monitor office facilities and report maintenance or equipment issues.
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Ensure confidential and sensitive information is handled appropriately.
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Support management and colleagues with ad-hoc administrative tasks and projects.
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Help maintain an organised, professional, and efficient working environment.
Essential:
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Strong organisational and time-management skills.
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Excellent written and verbal communication skills.
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Good attention to detail and accuracy.
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Confident using Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
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Ability to prioritise workload and manage multiple tasks.
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Professional and courteous telephone and email manner.
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Ability to work independently as well as part of a team.
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Discretion when handling confidential information
