QSHE Administrator / Coordinator
An established and growing organisation is seeking a QSHE Administrator / Coordinator to support its Quality, Safety, Health and Environmental function.
This is an excellent opportunity for an organised and proactive individual looking to begin or develop a career in QSHE. Previous industry or QSHE experience is not essential, as full training and ongoing development will be provided.
The role
As the QSHE Administrator / Coordinator, you will work closely with the Head of QSHE to coordinate day-to-day quality, safety, health and environmental activities across the organisation.
The QSHE Administrator / Coordinator will maintain records and internal systems, arrange training and inspections, monitor actions and deadlines, and support the effective operation of the company’s management systems.
Key responsibilities
-
Provide administrative and coordination support to the QSHE function.
-
Maintain accurate records, databases and electronic filing systems.
-
Update internal management systems with relevant information and documentation.
-
Support document control, ensuring documents remain current and are distributed appropriately.
-
Prepare reports, spreadsheets and presentations.
-
Help maintain company certifications and compliance documentation.
-
Coordinate employee training courses, inductions, medicals, assessments and refresher training.
-
Maintain training records and monitor certification and expiry dates.
-
Liaise with employees and external providers regarding bookings, attendance and certification.
-
Track actions arising from audits, inspections, incidents, meetings and management reviews.
-
Follow up on outstanding actions, monitor deadlines and escalate overdue items when necessary.
-
Support internal and external audit preparation.
-
Maintain inspection, incident, near-miss, corrective-action and compliance records.
-
Assist with data collection and QSHE performance reporting.
-
Respond to routine QSHE administration queries.
-
Provide progress updates and highlight outstanding issues to the Head of QSHE.
Skills and experience
The successful QSHE Administrator / Coordinator should have:
-
Good Microsoft Office skills, particularly Word, Excel, Outlook and Teams.
-
Strong organisational and administrative abilities.
-
Clear written and verbal communication skills.
-
The ability to manage multiple tasks and changing priorities.
-
Excellent attention to detail and accuracy.
-
The confidence to work independently and collaboratively.
-
A professional, proactive and dependable approach.
Experience in administration, coordination, databases, management systems or other business software would be beneficial but is not essential. An awareness of quality, health and safety, or environmental processes would also be useful, although full training will be provided.
About you
You will be:
-
Reliable, organised and methodical.
-
Positive and willing to learn.
-
Comfortable working with systems, data and documentation.
-
Confident communicating with colleagues, managers, contractors and external providers.
-
Persistent in following tasks through to completion.
-
Motivated to build a career within the QSHE profession.
What is offered
-
Comprehensive training and development.
-
Exposure to quality, health and safety, and environmental disciplines.
-
Career progression within a growing organisation.
-
Support towards relevant professional qualifications, where appropriate.
This QSHE Administrator / Coordinator position would suit someone who enjoys keeping systems accurate, coordinating activities and ensuring actions are completed on time. It offers a strong foundation for a long-term career in Quality, Safety, Health and Environmental management
