Executive Assistant

CV-Library • Gateshead, Tyne & Wear • 1d ago

We have an excellent opportunity for an Executive Assistant to join our client in the financial sector. This is a key role supporting the wider management team, helping keep things running smoothly and allowing leadership to focus on growth and client service. The ideal candidate will be highly organised, detail-oriented, and confident managing multiple priorities in a fast-paced environment.

Key Responsibilities:

Executive Support

Manage diaries, schedule meetings, and coordinate appointments across internal and external stakeholders
Prepare agendas, take minutes, and follow up on action items from leadership meetings
Handle confidential correspondence and documentation with discretion

Operational Coordination

Liaise with internal departments to ensure timely delivery of reports, updates, and project milestones
Support Directors with client onboarding, compliance documentation, and CRM updates
Assist with preparation of presentations, reports, and proposals

Administrative Excellence

Organise travel arrangements, accommodation, and itineraries
Maintain filing systems (digital and physical) and ensure document accuracy
Monitor inboxes and respond to routine queries on behalf of Directors

Project & Event Support

Assist in planning company events, training sessions, and team offsites
Track progress on strategic initiatives and provide status updates
Support recruitment and onboarding processes for senior hires

Event Coordination

Support with planning and executing internal and external events, including sourcing and liaising with venues, obtaining and comparing quotes, coordinating bookings and payments, and managing event logistics.
This includes drafting invitations, managing guest lists, preparing event schedules, and overseeing catering and hospitality, including Charity Engagement, Award Support and Management Team Assistance.

Requirements: